Accounts Payable Specialist - Sarasota Hybrid

Role Overview

As an Accounts Payable Specialist at Sangoma, you will be responsible for managing the entire accounts payable process, ensuring the accurate and timely processing of invoices and payments. You will collaborate with internal teams and external vendors to resolve discrepancies and maintain strong relationships that facilitate efficient operations.

Responsibilities

• Invoice Management: Promptly receive, review, obtain necessary approvals, and accurately code, input, scan, and file invoices
• Payment Processing: Schedule and prepare a variety of payment methods including wires, checks, ACH & SafePay
• Conflict Resolution: Address any discrepancies that arise relating to purchase orders, contracts, invoices, or payments
• Three-Way Matching: Verify inventory invoices through a three-way match process
• Batch Preparation: Compile and input invoice batches daily into Great Plains and Sage 300 systems
• Vendor Relations: Facilitate vendor set-up and conduct regular maintenance to ensure accuracy
• Sales Tax Review: Assess and review sales tax when necessary, maintaining compliance
• Historical Record Maintenance: Preserve historical records by efficiently scanning and filing documents
• SmartConnect Utilization: Upload accounts payable invoices utilizing SmartConnect for streamlined processing
• Mailing Distribution: Handle the distribution of daily corporate mail and manage accounts payable payments
• Journal Entries: Prepare necessary journal entries as the situation requires
• Memo Recommendations: Recommend and process debit or credit memos with appropriate documentation for adjustments
• Expense Report Support: Provide backup in approving Concur expense reports as needed
• Relationship Building: Cultivate and maintain productive relationships with both internal teams and external vendors to enhance operational effectiveness

Requirements

• A minimum of 3 years of experience in high-volume accounts payable processing
• Proficient in Excel, including skills in pivot tables, VLOOKUP, sorting, and filtering
• Familiarity with Outlook and Gmail, including advanced functions like search and labeling
• Demonstrated knowledge in high-volume electronic invoicing processes
• Working familiarity with reporting systems such as Great Plains, Microsoft Dynamics, Sage 300, and NetSuite
• Exceptional organizational skills with a proven capacity to prioritize tasks effectively
• Detail-oriented mindset with accuracy and reliability at the forefront of your work ethic
• Strong professional communication skills, both written and verbal
• A proactive attitude, ready to take on additional responsibilities as necessary

Benefits

• Extensive Benefit Options (Health, Vision, Dental, Long & Short term Disability)
• Matching 401K program - 100% match on 4%
• Employee Stock Purchase Plan after one year of service
• Flexible Time Off & Company Holidays
• Entrepreneurial work environment partnered with high growth career opportunities

Pay

A salary range of $21 to $26 per hour, commensurate with experience, qualifications, and location

Schedule

This is a hybrid position, requiring 2-3 days in the office weekly