Accounts Payable Specialist (NY)

About the role

Excellence Community Schools is a charter management, non-profit organization dedicated to preparing young people to succeed in top public, private, and parochial high schools. We cultivate students’ intellectual, artistic, social, emotional, and ethical development through Bronx Charter School for Excellence and Stamford Charter School for Excellence. Our network offers a rigorous academic curriculum with an early focus on college preparation in a supportive environment with high expectations.

We seek dedicated, ambitious individuals committed to student success and education reform. Qualified candidates must demonstrate a record of achievement, high personal responsibility, and the drive to ensure every child achieves academic success. This role requires a commitment to excellence, leading by example, and valuing collaboration.

Responsibilities

• Process high-volume invoices for payment, including Purchase Order and Non-Purchase Order invoices, using Sage Intacct.
• Perform three-way matching (purchase order, receipt, and invoice) to ensure accuracy and compliance with internal controls.
• Verify invoice details and ensure proper coding in accordance with established accounting procedures.
• Maintain and update the vendor database within Sage Intacct, ensuring accurate and current records.
• Manage and maintain 1099 vendor records and ensure compliance with reporting requirements.
• Prepare and process weekly check runs and electronic payments (submit payment for approval).
• Maintain organized and accurate accounts payable files and documentation.
• Prepare account analyses and reports as requested by management.
• Prioritize and schedule payments in accordance with vendor terms and organizational cash flow guidelines.
• Respond promptly and professionally to vendor inquiries and reconcile vendor statements.
• Perform monthly vendor reconciliations to ensure accuracy of accounts payable records.
• Support the General Ledger team during month-end close and assist with audit preparation as needed.
• Perform additional duties and special projects as assigned.

Qualifications

• Associate’s degree in Accounting or Finance required; Bachelor’s degree preferred.
• Minimum of 2–3 years of full-cycle Accounts Payable experience in a high-volume environment.
• Working knowledge of U.S. GAAP (Generally Accepted Accounting Principles).
• Strong proficiency with ERP systems; experience with Sage Intacct preferred.
• Intermediate-level Microsoft Excel skills, including experience with formulas and data analysis.
• Excellent written and verbal communication skills.
• Demonstrated ability to collaborate effectively and maintain positive working relationships across departments and with external vendors.
• Exceptional attention to detail and high level of accuracy.
• Strong organizational, analytical, and problem-solving skills, with the ability to manage multiple priorities and meet deadlines.
• Prior experience in a nonprofit and/or charter school environment preferred.

Pay

Starting salary $50,000. Salary is commensurate with experience and qualifications.

Benefits

• Health Insurance, dental, vision & 403b Retirement Plan with employer match
• Vacation/Paid Time Off/Paid Sick Leave/Parental Leave/FMLA
• Short-term, Long-term Disability and Life Insurance
• $5,000/year Tuition Reimbursement