Accounts Payable Specialist II

Essential Duties & Responsibilities

• Process large volume of vendor invoices daily. (Average about 300 per week)
• Perform vendor account reconciliations from statements, making certain we have all necessary documentation on hand to process invoices.
• Research, audit, and resolve complexities with vendor accounts.
• Identity process improvement needs and present solutions to accounting leadership.
• Monitor the AP Agings weekly in order to pay vendors according to guidelines.
• Monitor sensitive and critical vendors for payment as agreed, especially in regard to vendors paid using quick pay discounts.
• Issue weekly checks, match copy to backup, obtain signatures, and mail checks for three divisions.
• Keep unpaid and paid filing up to date each week and the areas tidy.
• Answer incoming vendor calls and emails timely.
• Address any vendor holds on shipments in an urgent manner.

Qualifications & Education Requirements

• Three – Five years of accounts payable experience
• Two-year degree is preferred, but not required
• Self-motivated, able to prioritize and execute multiple tasks, and manage deadlines while exhibiting a team-first attitude
• Advanced analytical skills
• Be a team player by contributing to special projects and department goals that may arise periodically and pulling requested support during the annual external audit preparation.
• Provide outstanding customer service to all employees.
• Proficient in MS Office - Word, Excel, and PowerPoint with an advanced understanding of Excel