Accounts Payable Specialist

Onsite, full-time position in Needham, MA.

About the role

The Accounts Payable Specialist is responsible for reviewing, entering, and processing vendor invoices and other payment requests in support of the Company’s operations.

Responsibilities

• Processes and scans a variety of different vendor invoices to ensure accuracy and appropriate coding is maintained (approximately 400–600 invoices monthly).
• Reconciles vendor statements and resolves issues as needed.
• Issues checks on a bi-weekly cycle, ensuring timely payments to vendors (all checks require physical signatures).
• Reviews aging reports and makes decisions on which items to pay.
• Handles vendor and other AP-related inquiries, including serving as the point person for third-party management company inquiries.
• Manages invoice reconciliations, vendor setup, and the 1099 process.
• Monitors electronic and physical mail and imports all invoices within Yardi.
• Communicates clearly and concisely with upper management and other key stakeholders within a smaller organization.
• Identifies areas to improve AP processes and increase efficiency.

Requirements

• Detailed-oriented with strong organizational and team skills.
• Strong understanding of AP processes and accounting principles.
• Excellent communication skills, both verbal and written, with the ability to work independently as well as part of a team.
• Ability to work in a fast-paced environment with demonstrated ability to manage multiple projects and tasks in a timely manner.
• Proficiency in Microsoft Office and Yardi.
• 3+ years of related experience.
• Prior real estate experience desired.

Benefits

• 401(k) matching
• Health insurance
• Paid time off