Accounts Payable Specialist

About the role

Compiles and maintains accounts payable records by performing the following duties. Essential Duties and Responsibilities include the following. Other duties may be assigned.

Responsibilities

• Responsible for the day to day processing and reconciliation of invoices into the accounts payable system across all business units
• Verifies and approves all invoices for payment
• Ensures compliance with corporate approval levels and authorities
• Ensures accurate data entry and consistent General Ledger account assignments
• Prepares, audits and runs payments for check, ACH and wire transactions within JDE and external banking systems
• Creates and maintains accounts payable payment calendar
• Communicates to both internal and external customers
• Assists in maintaining Supplier Master/Address Book in JDE system (addresses, name changes, banking information, etc.)
• Processes employee expense reports via Concur application
• Analyzes Supplier accounts when appropriate, assists in maximizing payment terms and negotiates extended terms with Suppliers when necessary
• Reconciles Supplier account statements and issues as they arise
• Answers all internal and external accounts payable inquires and issues
• Assists in monthly closings (reports, accruals, etc.)
• Prepares and submits year end 1099's
• Maintains W-9 forms for all Supplier's
• Processes Supplier Credit Applications
• Performs office clerical duties such as filing, copying, scanning, faxing, FedEx shipments and mail distribution

Minimum Qualifications

• Associate's degree in accounting, finance or related field with relevant work experience

Preferred Qualifications

• 3+ years of general accounting experience
• Proficient in Microsoft Word, Excel and Outlook
• JDE experience is preferred
• Organized, exceptional time management and communication skills (written and oral)
• Understands importance of confidentiality and integrity