Accounts Payable Specialist

About the role

We are looking for an Accounts Payable Specialist to join a team in the Triad area in a contract-to-permanent on-site position. This role is ideal for someone who brings payables experience, accuracy in invoice review and coding, and confidence handling payment activity in a fast-paced environment. The selected candidate will support day-to-day AP operations while helping maintain timely, organized, and compliant financial records.

Responsibilities

• Process vendor invoices from receipt through final entry, ensuring documentation is complete and transactions are recorded accurately.
• Assign proper general ledger codes and verify charges before submitting items for payment.
• Manage recurring and scheduled payment activity, including ACH transactions and routine check disbursements.
• Prepare and execute check runs while confirming approvals, payment details, and due dates are aligned.
• Reconcile accounts payable records and investigate discrepancies with vendors or internal stakeholders to resolve issues promptly.
• Maintain organized invoice and payment files within QuickBooks Online and support efficient recordkeeping practices.
• Communicate with vendors regarding payment status, invoice questions, and account updates clearly and courteously.
• Assist with invoicing-related tasks and provide general support to the accounting function as needed.

Requirements

• Hands-on experience in accounts payable or a closely related accounting support role.
• Ability to code invoices and assign account classifications with a high degree of accuracy.
• Working knowledge of ACH processing and check payment procedures.
• Experience handling invoice review, entry, and payment tracking in an accounting system.
• Proficiency with QuickBooks Online.
• Strong attention to detail and the ability to manage multiple deadlines effectively.
• Clear communication skills for working with vendors and internal teams.