Accounts Payable Specialist

We are looking for an Accounts Payable Specialist to join a team in Lakeville, Minnesota on a contract basis. This position focuses on accurate invoice handling, timely payment coordination, and thorough financial record maintenance.

Responsibilities

• Review supplier invoices against purchase orders and receiving records, or secure appropriate approval for non-purchase order invoices before posting them to the correct general ledger accounts.
• Record international inventory receipts by validating shipping and commercial documents against purchase order information.
• Research mismatches involving receipts, invoice amounts, and purchase order details, then work with internal teams and vendors to resolve issues promptly.
• Manage vendor-related billing concerns such as credits, returns, and disputed charges, including completion of supporting paperwork.
• Track due dates and available payment discounts, organize payment timing, and prepare disbursements to vendors through standard payment methods.
• Reconcile corporate card activity and supporting receipts to bank records to maintain complete and accurate documentation.
• Respond to vendor questions and assist with statement reviews to help keep account balances current and accurate.

Requirements

• Experience supporting accounts payable processes in a high-volume or fast-paced environment.
• Working knowledge of invoice coding and general ledger account assignment.
• Ability to process vendor invoices accurately and follow established approval procedures.
• Familiarity with ACH payments, vendor disbursements, and payment scheduling practices.
• Experience reconciling vendor statements, bank statements, and credit card transactions.
• Strong problem-solving skills with the ability to investigate and resolve invoice and receipt discrepancies.
• Proficiency with financial systems and spreadsheet tools used for accounts payable tracking and reconciliation.

Benefits

• Medical, vision, dental, and life and disability insurance.
• Eligibility to enroll in the company 401(k) plan.

All applicants must be legally authorized to work in the United States.