Accounts Payable Specialist

We are looking for an Accounts Payable Specialist to support invoice processing and employee expense activities for a busy office in Phoenix, Arizona. This is a long-term contract, onsite position.

Responsibilities

• Manage vendor invoice, subconsultant billing, and payment request processing with a focus on accuracy and timeliness.
• Investigate outstanding payable items and resolve discrepancies by coordinating with vendors, employees, and internal teams.
• Partner with regional accounting staff to support routine accounts payable functions across multiple offices.
• Respond to questions from vendors and employees regarding payment status, expense submissions, and related documentation.
• Examine invoices for proper approvals, tax treatment, and general ledger allocation before entry and payment.
• Participate in scheduled payment processing activities, including check runs and related disbursement tasks.
• Review employee expense reports for policy compliance and follow up on missing receipts or unsupported charges.
• Provide cross-coverage for teammates when workload demands or absences require additional support.

Requirements

• Working knowledge of core accounting practices, including invoice review, account coding, and payment processing.
• Proficiency with Microsoft Excel and accounting systems used for day-to-day transaction management.
• Experience using Deltek Costpoint or a similar enterprise accounting platform.
• Familiarity with Navan or another employee expense management system.
• Strong analytical and problem-solving abilities with careful attention to detail.
• Ability to balance multiple priorities while working both independently and collaboratively.
• Clear and attentive communication skills when interacting with employees, vendors, and internal stakeholders.

Benefits

• Medical, vision, dental, and life and disability insurance.
• Eligibility to enroll in the company 401(k) plan.