Accounts Payable Specialist

We are dedicated to making a meaningful difference in the lives of our residents, creating vibrant communities where individuals can thrive. With over 50 years of experience in providing affordable housing and supportive services, we are a mission-driven organization focused on well-being, independence, and dignity. Join us in our mission to create positive change and improve lives.

About the role

The Accounts Payable Specialist is responsible for processing invoices and disbursements in a high-volume computerized Accounts Payable system, managing and overseeing all aspects of Accounts Payable for over 30 communities. This role ensures accurate and timely payment processing, reconciliation, and communication with internal stakeholders and vendors.

Responsibilities

• Invoice Review & Entry – 40%
  • Review invoices received in IDR (Oracle) and populate invoices for further review.
  • Handle Oracle workflow, including verifying data, general ledger coding, and providing final approval.
  • Enter invoices such as utilities, expense reports, petty cash, mortgages, taxes, and legal invoices into the system.
  • Log and track deposits in Excel for each community, ensuring funds are allocated solely and separately.
  • Process weekly vendor and inter-company payments.
  • Process bi-weekly payroll fund distribution.
• Monthly Reconciliation & Processing – 20%
  • Perform monthly reconciliation of cash pages to all operating bank accounts.
  • Prepare, enter, and process monthly recurring billings generated at the Corporate office.
  • Issue manual checks as necessary.
  • Track monthly payroll expenses for all locations.
  • Process Service Coordinator monthly charges and ensure accurate allocation of monthly expenses for each community.
• Recurring Payments & Legal Invoice Tracking – 20%
  • Process monthly recurring payments for all replacement reserve accounts and utility reimbursements.
  • Manage and prioritize payments for Corporate-generated billing, such as insurances, nationally billed invoices, and internal management fees.
• Research & Issue Resolution – 10%
  • Research and resolve billing issues as requested by community managers and outside vendors.
  • Collaborate closely with Treasury on stop payments, stale-dated checks, and other banking-sensitive issues.
  • Assist with the testing, training, and implementation of new systems and procedures.
  • Provide support and guidance to community managers as needed.

Requirements

• Minimum of 5 years of Accounts Payable experience in a high-volume, fast-paced environment.
• Strong proficiency in Microsoft Office, especially Excel; Oracle Fusion software (cloud-based experience preferred but not required).
• Excellent communication and interpersonal skills, with the ability to interact effectively with all levels of staff, from clerical to executive.
• Proven ability to independently investigate and resolve issues with minimal supervision.
• Ability to work well under pressure, meet deadlines, and manage time effectively in an independent work environment while collaborating with teams when necessary.
• While prior experience is preferred, we are willing to train the right candidate who demonstrates the necessary skills and potential.

Pay

The anticipated base pay range for this non-exempt position is $27.00–$30.00 per hour. Actual base salary considers several factors, including but not limited to geography, job-related knowledge, experience, and budget. The role may be eligible for overtime pay in accordance with federal and state law.

Benefits

• Competitive pay
• Health, dental, and vision insurance
• Paid time off and holidays
• Retirement savings plan
• Employee assistance program and more
• Term life and voluntary supplemental life insurance