Accounts Payable Specialist

About the role

The Accounts Payable Specialist is a detail-oriented and motivated member of the finance team who plays a crucial role in supporting the day-to-day financial operations of Quality Buildings, Zook Building Supplies, and WoodCore Engineering. This position owns the accounts payable process and provides key support for purchasing, deposits, and month-end activities. Upper management will use the work of the Accounts Payable Specialist to drive their decisions.

Responsibilities

• Manage the accounts payable process, including invoice processing, coding, vendor payments, and vendor statement reconciliation.
• Create and manage purchase orders, matching them to invoices and resolving discrepancies.
• Prepare and record deposits accurately and in a timely manner.
• Record credit card receipts and complete monthly credit card reconciliations.
• Monitor and manage the accounting email inboxes for Quality Buildings, Zook Building Supplies, and WoodCore Engineering, responding to and routing inquiries in a timely manner.
• Retrieve and sort incoming physical mail.
• Reconcile financial discrepancies by collecting and analyzing account information.
• Maintain accurate and up-to-date financial records in accordance with company policies and procedures.
• Collaborate with project managers to track project expenses and reconcile project budgets.
• Prepare and distribute monthly budget reports.
• Assist with month-end and year-end financial closing processes as needed.
• Provide general administrative support to the finance department as needed.
• Uphold, role model, and hold others accountable to company mission, vision, and values.
• Communicate effectively with customers, leadership, and team members.
• Set an example of appropriate ethics, leadership, and safety.
• Other duties as assigned.

Safety Requirements

• Work with ear protection when necessary.
• Work in a loud environment when necessary.
• Work in various temperatures when necessary.
• Work in a dusty environment when necessary.
• Maintain and follow proper safety protocol.

Work Environment / Physical Requirements

• Office environment/desk work on a regular basis.
• Moderate/as needed travel to job sites required.

Requirements

• 1+ years in finance, accounting, or related field preferred.
• Construction accounting experience a plus.

Skills

• Proficient in Microsoft Office suite – Word, Excel, Outlook.
• Demonstrated ability to effectively lead self with limited supervision.
• Strong attention to detail.
• Excellent organizational and time management skills.
• Ability to work both independently and collaboratively.
• Knowledge of construction accounting principles and practices is a plus.

Reports to

This role reports to the Controller.

Schedule

• Part-time | Target 20-25 hours per week.
• Work hours | Weekly schedule, Monday to Friday in the office (specific days and hours are flexible).