Accounts Payable Specialist

About the role

The Accounts Payable Specialist maintains financial records and reports, performs account reconciliations, assists with budget and close processes, and maintains accounts payable documentation. You will also assist the Vice President of Finance as needed and respond to information requests by management and for auditing purposes.

Responsibilities

• Ensure all vendor invoices are approved and paid timely using a 3-match-confirm: Vendor, PO, and Receipt line all match the invoice.
• Receive, process, and verify invoices related to accounts payable; respond timely to all vendor inquiries and maintain excellent relationships with vendors.
• Manage and file all communications sent to Accounts Payable.
• Prevent credit hold situations or rectify those situations.
• Manage and assist with the month-end AP accrual to ensure all company liabilities are accurately accrued for in the correct period.
• Run and review the Open PO with receipts for possible accrual at month-end.
• Perform weekly check runs and distribute checks timely with correct documentation.
• Work closely with operations to ensure timely receipt of POs and invoice processing.
• Process BuildOps and Sage Intacct invoices to the correct GL accounts, working with the Accounting team as needed.
• Keep up-to-date records of company accounts payable documentation.
• Assist with preparing account reconciliations and monthly close.
• Perform all other duties as assigned.

Requirements

• High School Diploma or GED minimum; associate or bachelor’s degree preferred.
• 2+ years of accounting experience.
• Excellent communication skills, both written and verbal.
• Strong numeracy and analytical skills.
• Good problem-solving and time management abilities.
• Highly organized and detail-oriented.

Location

Omaha Headquarters