Accounts Payable Specialist

Department: Business Office
Reports To: Director of Business Services
FLSA Status: Non-Exempt

About the role

Under the supervision of the Director of Business Services, this person performs accounts payable functions related to the district’s business department.

Responsibilities

• Process purchases and order requisitions submitted from building-level staff into purchase orders
• Verify approvals of requisitions
• Process invoices for payment, after verifying all conditions are met, including satisfactory delivery and billing
• Monitor listing of all open purchase orders and actively seek disposition by consulting with various district personnel and vendors, if necessary
• Prepare voucher check listings for each weekly check run and compile a master list on a monthly basis for review and approval by the Board of Education
• Prepare applicable year-end reports and assist in the preparation of documents for the school district’s annual independent audit
• Respond to vendor inquiries regarding payment of invoice(s)
• Assist with processing 1099s for year-end reporting
• Maintain W-9 file
• Perform other business office-related functions as may be assigned by the Director of Business Services
• Prepare staff state reports (i.e. TSDL, REP, OEAA, EEM)
• Reconcile Red Rover substitutes/SchoolsOPEN, assist school district staff as needed, general overview of Red Rover Absence & Management System

Requirements

• High school diploma required
• Associates or Bachelor’s degree in business, accounting, or related field preferred
• Appreciation for the importance of details and accuracy
• Experience operating office equipment including adding machine, PC-type computers, laser printers, remote computer terminal
• Ability to maintain confidentiality of information
• Ability to work cooperatively with other district staff to complete assigned tasks and solve problems
• Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals
• Ability to write routine reports and correspondence
• Ability to speak effectively before staff
• Excellent mathematical skills; ability to calculate figures and amounts such as discounts, interest, proportions, and percentages
• Ability to compute rate, ratio, and percent and to draw and interpret bar graphs
• Ability to define problems, collect data, establish facts, and draw valid conclusions

Physical Demands

• Regularly required to sit, stand, communicate, and talk or hear
• Frequently required to walk, use fingers, tools, or controls
• Occasionally required to stand and reach with hands and arms
• Specific vision abilities required include close vision, color vision, and depth perception

Work Environment

• Noise level is usually quiet
• Continuously required to meet deadlines with severe time constraints
• Interact with the public and other staff
• Attend administrative meetings and board meetings as necessary