Accounts Payable Specialist

Essential Job Functions

• Process daily incoming of roughly 400 invoices via Medius Flow OCR System.
• This includes 3-way match of invoices, contract invoices and direct voucher expenses.
• Charge expenses to accounts and proper financial dimensions by analyzing invoice/expense reports and recording entries.
• Remit vendor payments weekly through vendor check run in Dynamics 365 ERP system.
• Respond to incoming emails and phone calls from vendors and business units regarding open AP aging.
• Maintain critical business relationships with multiple internal business units across several locations.
• Maintain vendor account records including payment terms, discount opportunities, verifying federal tax ID numbers, scheduling and preparing checks, and resolving purchase orders, contracts, invoices, or payment discrepancies and documentation.
• Ensure credit is received for outstanding memos and overpayments.
• Issue stop-payments on checks or purchase order amendments for payment disputes.
• Process employee expense reports in Dynamics 365 ERP system.
• Maintain accounting ledgers by verifying and posting account transactions.
• Verify vendor accounts by reconciling monthly statements and related transactions.
• Process and issue timely 1099 tax documents to applicable contractor vendors within federal and state guidelines.
• Research and resolve outstanding vendor and business unit issues related to vendor accounts.
• Disburse petty cash by recording entries and verifying documentation.
• Remain abreast of evolving company and accounting policies and best practices.

Marginal Job Functions

• Assists other accounting personnel as time and knowledge permit.
• Participates in training and meetings as requested.
• Performs other duties as assigned.

Qualifications

• Must be knowledgeable and proficient in Windows and MS Office.
• Must pay excellent attention to detail and have problem-solving skills.
• Must have excellent written and oral communication skills.
• Dynamics ERP System and Medius Flow OCR system experience preferred.
• Must work well independently in completing daily, weekly, and monthly tasks.
• Must be available to work during mandatory critical times, including but not limited to month end close, quarter fiscal close, fiscal year end close and sometimes evenings and weekends.
• Must work well in a team setting.
• Must work well in a high volume, fast paced environment.

Education And Work Experience

• A 4-year Accounting degree preferred (or equivalent) or 4-5 years of comparable accounts payable experience is required.