Accounts Payable Specialist

Location: Guardian Corporate

We are looking for a dynamic Accounts Payable Specialist to join our fast-growing dental partnership network’s (“DPN”) Finance team. At Guardian Dentistry Partners, we support a network of 200+ thriving practices across 15.5 states (including D.C.). We’re proud to have been named in the Inc. 5000 list of America’s fastest-growing private companies for the fourth consecutive year, ranking No. 2,915 overall and No. 14 among dental companies nationwide. Our culture is rooted in integrity, collaboration, and purpose, and we believe our success comes from the strength of our partnerships and the people behind them.

About the role

The Accounts Payable Specialist will be responsible for processing invoices accurately and on time, maintaining good relationships with suppliers, contractors, and other business partners. This role helps our business operate within budgets and manage cash flow. The ideal candidate will analyze information with attention to detail, thoroughness, and organizational skills, while maintaining and developing vendor relationships.

Responsibilities

• Review and record the receipt of invoices.
• Process invoices to ensure payments are correct and on time.
• Request receipts from invoicing contractors or businesses when not provided.
• Answer queries from suppliers, contractors, and other business departments about accounts payable or payments made.
• Charge expenses to accounts and cost centers by analyzing invoice/expense.
• Reconcile vendor statements, research, and correct discrepancies.
• Maintain fixed asset invoices based on the general ledger.
• Meet processing and reporting deadlines.
• Protect organization's value by keeping information confidential.
• Obtain and review W-9’s from vendors.
• Assist with year-end 1099 process.
• Perform additional job tasks as requested by the Accounts Payable Manager, Controller, or CFO.

Requirements

• High School Diploma or GED.
• Accounts payable experience is a plus.
• Strong verbal communication skills, including active listening and telephone manner.
• Computer literacy, including confidence using Microsoft Word, Microsoft Excel, and accounting/accounts payable software.
• Ability to handle confidential matters.
• Good organizational skills, including multitasking, prioritization, and managing multiple accounts.
• Willingness to learn other software systems.
• Ability to calculate figures and amounts.
• Ability to prepare budgets and basic financial reports.
• Ability to define problems, collect data, establish facts, and draw valid conclusions.

Benefits

• Competitive health, dental, vision, long-term and short-term disability, and life insurance plans.
• Participation in 401k plan with company match.

Pay

$40,000 - $45,000

Schedule

Full-time, 100% remote. FLSA Status: Exempt.