Accounts Payable Specialist

Job Summary

The Accounts Payable Specialist primary responsibility is to process accounts payable invoices by ensuring accurate coding to general ledger accounts, job numbers, phases, and cost types while ensuring information reported by vendors aligns with purchase commitments and sales/use tax requirements. Serves as key partner in the accounting team to ensure deadlines are satisfied relative to vendor due dates, check process dates and month-end.

Minimum Qualifications

• High School diploma or equivalent required
• Associate degree in accounting or two or more years working with accounts payable in a construction setting
• Equivalent combinations of experience and training that would demonstrate proficiency in accounts payable

Preferred Qualifications

• Prior work in construction accounts payable will aid in the success of this role
• Experience in the use of Viewpoint's Spectrum software system

Key Skills & Competencies

• Requires strong organizational skills, attention to detail, and the ability to prioritize and complete multiple projects in a timely manner
• Advanced knowledge and skills in the use of various Microsoft Office applications including Word & Excel
• Requires the ability to communicate effectively, both orally and in writing, with internal and external customers
• Good punctuation, spelling, and grammar skills are essential
• Must maintain confidentiality and contribute to a team-oriented work environment
• Assists in comparing vendor/subcontractor invoices to purchase orders or contracts to verify quantities, prices, payment terms, freight charges, extensions, etc.
• May compute discounts and make sales/use tax determinations
• Aids with accurate extensive invoice entry, purchase order receiving, and check processing
• Utilize computer skills regularly (daily) to update accounting systems with accounts payable (AP) transactions ensuring they are recorded in a timely and efficient manner. This includes accurate coding of AP invoices to general ledger accounts, job numbers, phases, and cost types
• Assists with resolving AP invoice discrepancies promptly by communicating with Project Managers, vendors, and accounting team
• Provide support for employee credit card and fleet fuel card programs to ensure spending limits are maintained, and accurate monthly reports are completed
• Develop and maintain effective working relationships with project managers, vendors and internal staff involved in recording and approving accounts payable transactions
• Perform other tasks and special projects as assigned

Compensation & Benefits

• Competitive pay rate is dependent on experience
• Medical (with employer fully paid option)
• Dental
• Vision
• Life, AD&D, STD & LTD Insurance
• Retirement Plan Contributions
• 5% Annual Employer Contribution
• Employer matches employee contribution at 50% up to a 6% employee contribution
• Vacation/Holiday/Sick Paid Time Off
• Profit Sharing Cash Incentive
• Performance Based Bonus Annually