Accounts Payable Specialist

About the role

The Accounts Payable Specialist will provide data entry, accounting support, and communicate with company vendors regarding invoice processing and payment. They will also maintain communication with internal parties in the Accounting Department and other departments.

Responsibilities

• MATCH AND ENTER ALL PO INVOICES FROM INVENTORY AND NON-INVENTORY VENDORS
• RESEARCH AND RESOLVE ALL QUANTITY AND PRICE VARIANCES WITH URGENCY AND MAINTAIN EXCELLENT COMMUNICATION WITH THE VENDOR AND BUYER ON ALL PO ISSUES TO PREVENT SUPPLY CONSTRAINTS.
• USE OF ACCOUNTS PAYABLE WORKFLOW TOOL (EXFLOW) IN D365, TO MANAGE INVOICE APPROVAL AND INTEGRATE WITH COMPANY’S ERP SYSTEM.
• ENSURE ACCURATE ENTRY AND TIMELY PAYMENTS OF VENDOR INVOICES; MAINTAIN ACCURATE RECORDS AND CONTROL REPORTS.
• REVIEW DAILY POSTING TO ENSURE ACCURACY AND COMPLETENESS OF BACKUP.
• REVIEW ACCOUNTS PAYABLE AGING REPORT WITH AP MANAGER WEEKLY.
• RESPONSIBLE FOR PROCESSING AND/OR REVIEWING INVOICES FOR ACCURATE ACCOUNT CLASSIFICATIONS; MATCH ORIGINAL INVOICES AND REQUESTS FOR PAYMENT WITH PURCHASE ORDERS OR CHECK REQUESTS; VERIFY RECEIPT OF GOODS OR SERVICES; RESOLVE DISCREPANCIES AND PROBLEMS REGARDING PRICES, DELIVERY, AND/OR QUALITY, AND IMPUTE USE TAX AS APPROPRIATE.
• COMMUNICATE PROFESSIONALLY WITH INTERNAL AND EXTERNAL PARTIES VERBATIM AND IN WRITTEN FORM.
• INTERACT WITH MANAGERS THROUGHOUT THE COMPANY, OTHER MEMBERS OF THE ACCOUNTING DEPARTMENT AND VENDORS.
• PROACTIVELY DOCUMENT ACTIONS TAKEN TO RESOLVE ISSUES THAT ARISE SO THAT INTERNAL AND EXTERNAL PARTIES (SUCH AS OUTSIDE AUDITORS) CAN EASILY FOLLOW PROCEDURES/ACTIONS TAKEN.
• PERFORM ALL MONTH-END CLOSE DUTIES INCLUDING TIMELY CLOSE OF ACCOUNTS PAYABLE SYSTEM AND WORKING WITH ACCOUNTING DEPARTMENT TO RECORD ACCRUED LIABILITIES FOR INVOICES NOT YET RECEIVED, PREPARE MONTH END A/P ACCRUALS.
• MONITOR AND ANALYZE SPECIFIC ACCOUNTS PAYABLE OPERATIONS, SUCH AS: INVOICE RESEARCH AND FOLLOW UP; PROBLEM DOCUMENTATION; STANDARDIZATION OF INPUT.
• COMMUNICATE WITH OTHER DEPARTMENTS AND WITH VENDORS REGARDING OUR POSITION ON RELEVANT ISSUES.
• DESIGN/REVISE FORMS, TOOLS, AND PROCEDURES TO IMPROVE EFFICIENCY.
• PERFORM SPECIFIC ACCOUNTS PAYABLE OUTPUT DUTIES, AND SPECIAL PROJECTS, AS NEEDED.

Requirements

• High School Diploma or equivalent required.
• Business related Bachelor’s degree required OR a minimum of 3 years of related work experience required.

Qualifications

• Extensive knowledge of accounting and management principles and Accounts Payable procedures.
• Advanced Excel skills and ability to analyze large amounts of spreadsheet data and formulas.
• Strong attention to detail.
• Commitment to ethical behavior with a willingness to adhere to all company policies and current financial legislation.
• Excellent communication and interpersonal skills.
• Motivation to develop and maintain internal and external relationships.
• Exceptional time management and organizational skills.
• Ability to work closely within a team structure.

Skills

• Strong follow-up skills.
• Ability to work independently and with a team.
• Strong computer skills.
• Attention to detail and accuracy.

Benefits

Comprehensive Health benefits
401(k)

Pay

$25 - $27 USD per hour

Schedule

Monday-Friday, Day Shift. Overtime or Weekends may be required.