Accounts Payable Specialist

About the role

Accounts Payable Specialist is responsible for overseeing daytoday accounts payable operations while ensuring accuracy, timeliness, and compliance with company policies. This role serves as a subjectmatter expert and lead point of contact for invoice processing, vendor relations, expense reporting, and monthend close activities, while also supporting process improvements and mentoring AP staff.

Responsibilities

• Review, verification, and approval of vendor invoices and check requests
• Ensure proper coding and accurate entry of invoices into the accounting system
• Oversee weekly check runs, ACH, and electronic payment processing
• Review, approve, and resolve employee expense reports
• Credit card coding & review of credit card template
• Reconcile accounts payable transactions and resolve discrepancies promptly, including sales tax
• Monitor vendor accounts to ensure timely and accurate payments
• Maintain accurate vendor master files and documentation
• Serve as primary point of contact for vendor inquiries and issue resolution
• Assist with monthend, quarterend, and yearend close activities
• Support audits by providing documentation and responding to auditor requests
• Perform additional duties and projects as assigned

Required Qualifications

• High school diploma or GED required
• Minimum of 5 years of progressive accounts payable experience
• Strong proficiency with Microsoft Excel, Word, and Outlook
• Solid understanding of invoice processing, payment cycles, and AP controls
• High level of accuracy, organization, and attention to detail
• Ability to manage multiple deadlines in a fastpaced environment
• Strong written and verbal communication skills
• Ability to handle vendor interactions professionally and resolve conflicts

Preferred Qualifications

• Associate or Bachelors degree in accounting, Finance, or related field
• 7+ years of accounts payable experience in a mid to largesize organization
• Experience with sales tax in multiple jurisdictions
• Experience with Microsoft products, Excel; Outlook
• Experience with ERP or accounting systems (e.g., Oracle, SAP, NetSuite, Workday, or similar)
• Experience supporting audits and financial close processes
• Familiarity with process improvement or AP automation initiatives

Physical Demands

Must be able to effectively communicate (see, hear, speak and write clearly) in order to communicate with colleagues and/or customers; manual dexterity required for occasional reaching, lifting of light office objects, and operating office equipment.

Working Conditions

The office is clean, orderly, properly lighted and ventilated. Noise levels are considered low to moderate.

Pay

$50,000 - $60,000

Schedule

This position generally works Monday-Friday, overtime and on call when necessary.

Benefits

• Medical
• Dental
• Vision
• Flexible Spending Accounts
• 401K w/ company match
• Life/AD&D/LTD
• Paid Vacation/Sick/Holidays
• Employee Assistance Program
• Pet Insurance