Accounts Payable Specialist

About the Role

The Accounts Payable Specialist supports the Accounts Payable team by ensuring accurate and timely processing of invoices, vendor account reconciliations, payment application, and research. This role serves as a key point of contact for vendors, assists with month-end close, and supports the Finance team. The ideal candidate is highly organized, detail-oriented, and thrives in a fast-paced, high-volume collaborative environment.

Responsibilities

• Review and reconcile vendor statements
• Communicate with vendors to resolve account discrepancies in a timely and professional manner
• Code invoices to appropriate general ledger accounts
• Verify invoice approvals and ensure compliance with company policy and procedure
• Monitor invoices for applicable sales tax and self-assess use tax when required
• Assist with the preparation and filing of monthly sales and use tax returns
• Distribute incoming mail to the appropriate internal department
• Scan and upload invoices received by mail to the invoice management system
• Download electronic bills from vendor portals and import them into the invoice management system
• Apply ACH payments to open invoices and research any missing invoices
• Assist with month-end close activities
• Assist with reconciliations and support of balance sheet accounts, including intercompany accounts
• Prepare and support adjusting journal entries to ensure accurate financial reporting
• Support financial audits by providing documentation, research, and analysis as requested

Requirements

• Associate degree in Accounting, Finance, or a related field required
• Minimum of 2 years of accounting experience
• Understanding of general ledger accounting and accounts payable processes
• Excellent verbal and written communication skills
• Strong analytical and problem-solving abilities with excellent attention to detail
• Ability to manage multiple priorities while meeting deadlines in a fast-paced environment
• Self-motivated, dependable, and able to work independently while contributing to a team environment
• Ability to maintain confidentiality and exercise sound judgment when handling financial information
• Willingness to work additional hours when necessary to meet business deadlines

Skills

• Advanced proficiency in Microsoft Excel and working knowledge of Microsoft Office Suite
• Experience in multi-unit, multi-entity quick service restaurant organization, retail, or hospitality (preferred)
• Experience with Yooz and Oracle NetSuite is a plus

Physical Requirements

The physical requirements for this position include sitting, standing, bending, lifting, and moving intermittently during working hours. These physical requirements may be accomplished with or without reasonable accommodation.