Accounts Payable Specialist

About the role

The Accounts Payable Specialist will manage the full cycle of accounts payable activities in a manufacturing environment, ensuring timely and accurate processing of vendor invoices and payments. This role requires strong attention to detail, solid understanding of three-way match processes, and the ability to collaborate effectively with procurement and other internal departments. The specialist will support month-end close, maintain compliance with internal controls, and handle daily invoice processing using an ERP system.

Responsibilities

• Review, verify, and process vendor invoices for accuracy, completeness, and proper authorization.
• Match purchase orders, receipts, and invoices (three-way match) to ensure proper documentation and adherence to company policies.
• Prepare and execute payment runs, including checks, ACH, and wire transfers, in a timely and accurate manner.
• Reconcile vendor statements regularly and resolve discrepancies or billing issues promptly.
• Maintain accurate, organized, and up-to-date accounts payable records and supporting documentation.
• Communicate professionally with vendors regarding payment status, inquiries, and issue resolution.
• Collaborate closely with procurement and other internal departments to resolve invoice and payment discrepancies.
• Assist with month-end closing activities, including accruals and account reconciliations related to accounts payable.
• Ensure compliance with internal controls, company policies, and applicable regulatory requirements in all accounts payable activities.
• Support internal and external audits by providing required documentation, reports, and explanations related to accounts payable.
• Process approximately 40 invoices per day, maintaining accuracy and efficiency even with repetitive tasks.
• Perform other accounts payable and accounting duties as assigned by leadership.

Requirements

• 2+ years of experience in accounts payable, including experience in a manufacturing environment.
• Hands-on experience with three-way match processes and working with procurement teams.
• Practical experience in accounts payable operations, invoice processing, and invoicing.
• Proficiency with ERP systems for accounts payable processing (such as SAP, Oracle, or Microsoft Dynamics).
• Strong data entry skills with a high degree of accuracy and attention to detail.
• Knowledge of basic accounting principles and practices relevant to accounts payable.
• Proficiency in Microsoft Excel, Word, PowerPoint, and Outlook.
• Strong organizational and time management skills, with the ability to handle daily invoice volumes efficiently.
• Effective written and verbal communication skills for interacting with vendors and internal stakeholders.
• Strong problem-solving abilities to identify and resolve discrepancies and process issues.
• Ability to maintain accurate records and follow established internal controls and procedures.

Qualifications

• Associate or bachelor's degree in Accounting, Finance, or a related field (preferred).
• 3+ years of accounts payable experience is beneficial, particularly in environments requiring three-way matching.
• Experience supporting audits by preparing and providing accounts payable documentation and reports.
• Familiarity with multiple ERP platforms and the ability to adapt to new systems quickly.
• Comfort working with repetitive tasks while maintaining accuracy and consistency.
• Ability to collaborate effectively with cross-functional teams, including procurement and other finance functions.

Pay

$31.25 - $32.69/hr.

Schedule

This is a Contract to Hire position based out of Westminster, MD. This is a fully onsite position.