Accounts Payable Specialist

About the role

This full-time Accounts Payable Specialist contract role supports the accounting team during a transition period at a construction-focused organization in Weymouth, MA. The position runs for approximately 2+ months at 40 hours per week, with the potential to convert to a permanent role based on performance and business needs. You will handle full-cycle accounts payable, work closely with an outgoing team member for a smooth handover, and contribute to a friendly, collaborative office environment.

Responsibilities

• Manage full-cycle accounts payable processing from invoice receipt through payment.
• Enter, code, and obtain approvals for invoices in the ERP system with high accuracy.
• Reconcile vendor statements and resolve discrepancies in a timely manner.
• Communicate with vendors to address questions, resolve issues, and maintain strong relationships.
• Prepare and process payments, including check runs, ACH, and other electronic payments.
• Provide support for month-end accounts payable activities and reporting.
• Assist with general accounting tasks as needed to support the broader finance team.
• Provide occasional support or gain exposure to payroll activities when requested.
• Collaborate closely with team members to ensure a smooth transition of responsibilities during the overlap period with the outgoing employee.
• Proactively identify process issues or bottlenecks and suggest improvements where appropriate.
• Maintain organized, up-to-date documentation for all accounts payable activities.

Qualifications

• Proven accounts payable experience with responsibility for invoice processing and payments.
• Hands-on experience working in an ERP system for accounting or finance functions.
• Strong attention to detail with a high degree of accuracy in data entry and reconciliations.
• Effective organizational skills with the ability to manage multiple tasks and deadlines.
• Ability to learn new systems and processes quickly and take ownership after training.
• Comfort communicating with vendors and internal stakeholders to resolve issues.
• Proficiency with Microsoft Excel for basic data entry and review.
• Personable and approachable communication style, with comfort interacting across the office.
• Team-oriented mindset with a willingness to collaborate and support others.
• Comfort working full-time, 40 hours per week, on a 1–2 month contract assignment with potential for extension or conversion.

Additional Skills & Qualifications

• Experience with Spectrum ERP or similar construction-focused ERP systems.
• Background in construction, electrical contracting, or project-based accounting environments.
• Exposure to payroll processes and a willingness to assist with payroll-related tasks when needed.
• Strong Excel skills, including working with spreadsheets for tracking and reconciliation.
• Demonstrated ability to step in and help outside normal responsibilities when the team needs support.
• Preference for working in a collaborative, relationship-focused office environment rather than in isolation.

Work Environment

This role is based on-site in Weymouth, MA, in a supportive and highly collaborative office environment. You will work a standard full-time schedule of approximately 40 hours per week during the 2+ month contract period. The culture is relaxed, friendly, and team-oriented, with coworkers who value approachability, open communication, and mutual support. You will interact regularly with colleagues across the office, participate in a hands-on transition with the outgoing accounts payable team member, and use an ERP system (ideally Spectrum or a comparable platform) along with tools such as Microsoft Excel. The environment emphasizes teamwork, relationship-building, and a willingness to jump in and help wherever needed.

Pay

• $25.00 – $30.00/hr