Accounts Payable & Receivable Clerk

Daily Activities

• Distribute and manage incoming mail daily.

Monthly Activities

• Perform bank reconciliations for checking and savings accounts and investigate any old or irregular transactions; prepare schedules to reconcile all material subledger accounts to the general ledger and investigate any differences (i.e. AR, AP, Job Costing etc.); reconcile intercompany balances in collaboration with Senior Accountant.
• Accounts receivable: Prepare monthly rent statements for all tenants at assigned properties, review GL activity for items needing to be charged back to tenants, and collaborate with Property Management to identify additional items to charge back to tenants.
• Review the Aged delinquency report on or about the 10th of every month to identify any tenants in arrears, communicate with Property Management for follow up with tenants, and during weekly meetings, discuss any collection challenges (bring the Aged AR report with notes).
• Review and create AR batches.
• Accounts Payable: Responsible for reviewing the coding of invoices in the Avid system to ensure accurate accounting of transactions in the GL and Job Costing (if applicable).
• Review the Avid batches weekly to identify failed.
• Ensure that there is sufficient cash on hand to settle all liabilities, print checks for signature by owner, and ensure that all property taxes and insurance are paid timely.

Budgeting

• Collaborate with Property Management in the preparation of annual budgets (Must be completed and posted by October of prior year).

Year End/Annual/Ad Hoc Activities

• Prepare all audit and tax related schedules and distribute by 1/15 of the following year.
• Prepare CAM reconciliations for distribution on the March rent statements.
• Collaborate with Property Management to review Lease abstracts prepared by service provider.