Accounts Payable & PR Support Specialist

Purchase Requisition (PR) Review & Audit

• Review and verify internal purchase requisitions for accuracy, appropriate general ledger (G/L) account coding, and cost center allocation.
• Ensure all PRs comply with the corporate delegation of authority (DOA) policy and have received proper managerial approvals.
• Act as a gatekeeper to ensure proper documentation (quotes, justifications) is attached before PR conversion to Purchase Orders (PO).

Accounts Payable (AP) Processing

• Perform 3-way matching (Invoice, PO, and Receiving/GR document) to ensure accurate billing.
• Review, code, and enter high-volume vendor invoices into the financial system timely and accurately.
• Identify and resolve invoice discrepancies by coordinating internally with hiring managers/procurement and externally with vendors.

Compliance & Internal Controls

• Assist in maintaining clean audit trails for both procurement and payment cycles.
• Monitor vendor statements to ensure accounts are current and resolve outstanding open POs or unvouched receipts.

Administrative Support

• Maintain accurate digital filing of financial records, invoices, and approval history.

Qualifications / Requirements

• Experience: Minimum 2–4 years of experience in Accounts Payable, Procurement support, or a mixed accounting/clerical role.
• Technical Skills: Proficiency in mainstream ERP systems (e.g., SAP, Oracle, NetSuite, or QuickBooks Enterprise) is highly preferred. Strong proficiency in Microsoft Excel (VLOOKUP, pivot tables, data sorting) is required.
• Competencies: Sharp eye for detail with a solid understanding of cost management and internal control concepts. Strong communication skills to follow up on unapproved PRs/invoices and negotiate discrepancy resolutions with professional assertiveness.
• Educational Background: High School Diploma required; Associate degree in Accounting, Finance, or Business Administration is a plus.