Accounts Payable & Payroll Specialist

Accounts Payable

• Process vendor invoices from start to finish (matching, coding, approvals, payments)
• Set up new vendors and keep vendor records up to date (including W-9s)
• Runs weekly payments (ACH, checks, wires)
• Keep AP organized, current, and reconciled to the general ledger
• Handle vendor questions and resolve invoice issues
• Support the month-end close with accruals and reporting
• Payroll Responsibilities:
• Run biweekly or semimonthly payroll for employees and contractors
• Review timecards, overtime, bonuses, and deductions for accuracy
• Maintain payroll records for new hires, terminations, and changes
• Clock payroll deductions for benefits and retirement plans
• Reconcile payroll to the general ledger
• Make sure payroll follows federal, state and local rules

What We Are Looking For

• 3+ years of hands-on accounts payable and payroll experience
• Strong attention to detail and comfort reconciling numbers
• Experience using accounting and payroll software (Sage, Quickbooks, NetSuite, ADP, Paychex, Gusto or Similar)
• Solid Excel skills
• Reliable, organized, and able to handle confidential information
• Comfortable working with vendors, employees, and managers

Nice To Have (Not Requirements)

• Experience with purchase orders or three-way matching
• Multi-state or multi-entity payroll experience
• Experience with AP or expense tools (Bill.com, Concur, Expensify, Ramp)
• Accounting or payroll certification