Accounts Payable/Payroll Specialist

Responsibilities

• Manage accounts payable activities by reviewing, coding, and entering invoices into the property management system while ensuring accurate and timely processing.
• Collaborate with operational leadership and site management teams to resolve invoice discrepancies and support payment approvals.
• Support payroll functions while maintaining compliance with company policies and safeguarding sensitive employee information.
• Review and distribute weekly timesheet data across multiple payroll entities to ensure accurate payroll processing.
• Coordinate the preparation and distribution of employee paychecks and earnings statements.
• Assist with special payroll transactions, including final pay calculations, manual checks, employee advances, and other payroll-related adjustments.
• Maintain organized financial and payroll records, ensuring documentation is complete and readily available for audits, reporting, and compliance purposes.

Qualifications

• 2+ years of experience in accounts payable, payroll administration, property management accounting, or a related field.
• Experience working with property management and payroll platforms; exposure to ResMan and Payroll Experts is a plus.
• Strong working knowledge of Microsoft Office applications, particularly Excel.
• Demonstrated ability to handle confidential information with professionalism while maintaining a high degree of accuracy.
• Excellent organizational, analytical, and multitasking skills with the ability to meet deadlines in a fast-paced environment.

Skills

• AP Processing
• Invoice Processing
• Invoice Coding
• Vendor Payments
• Payroll Administration
• Payroll Processing
• Multi-Entity Payroll
• Timecard Management
• Payroll Compliance
• Employee Records Management
• Property Management Accounting
• Property Management Software
• ResMan
• Microsoft Excel
• Microsoft Office Suite
• Financial Recordkeeping
• Data Entry
• Account Reconciliation
• Process Improvement
• Deadline Management
• Cross-Functional Collaboration
• Compliance & Documentation

Benefits

• Medical
• Dental
• Vision
• Federal and state leave programs as required by applicable agency regulations (for eligible employees)