Accounts Payable - On-site (Billings, MT)

About the Role

A&I Distributors is a rapidly growing, family and employee-owned wholesale oil distributor with nearly one hundred years of history and partnerships with some of the largest oil companies in the world. Founded in 1924, the company has grown into one of the premier oil distributors in the nation through unmatched customer service and strong industry partnerships.

This is an on-site, full-time position based in Billings, MT, with a minimum of 40 hours per week, Monday through Friday, 8 am to 5 pm with a one-hour lunch. The role works closely with Purchasing, Credit, Sales Leadership, Customer Service, Marketing, Operations, Finance, and Senior Leadership.

Compensation is $18–20 per hour, depending on experience.

Benefits

• PTO
• Holiday Pay
• Health & Dental Insurance
• 401k
• Profit Sharing / ESOP
• Life and Disability Insurance
• Employee Discount

Responsibilities

• Execute strategic account plans for key National Accounts.
• Maintain long-term relationships with key decision-makers and influencers.
• Maintain a paperless and organized documentation system for national account transactions, invoices, and contracts.
• Gain proficiency in national account programs available through CSD.
• Use Microsoft Excel to streamline workflow for GL coding and tracking account statements.
• Collaborate with Purchasing to ensure product availability and fulfillment consistency.
• Partner with Credit to ensure accurate and timely application of credits and avoid invoice aging.
• Monitor customer-specific portals, process approvals, and ensure timely order submissions to the Order Entry team.
• Identify upsell and cross-sell opportunities outside of national contracts; coordinate with Inside Sales to capture additional business.
• Collaborate with Finance to understand and apply applicable state-specific tax requirements, such as environmental fees in Washington and Oregon.
• Monitor sales performance, account behavior, and fulfillment metrics for each National Account.
• Research and resolve account discrepancies proactively, clearing invoices over 60 days on a monthly cadence.
• Act as the first point of contact and escalation for operational, service, or financial issues tied to National Accounts.
• Coordinate with Purchasing, Marketing, Finance, Logistics, and Credit to ensure seamless National Account service.
• Serve as the bridge between field sales, inside service teams, and strategic account needs.
• Stay informed about competitor activities, trends in National Account management, and shifts in customer expectations, using insights to adapt and enhance the A&I National Account strategy.
• Maintain confidentiality of all A&I information; confidentiality obligations remain in effect during and beyond the term of employment.

Performance Standards

• Relationship Stewardship: Build and protect high-value relationships with National Accounts.
• Operational Excellence: Maintain accuracy and timeliness in approvals, invoicing, and issue resolution.
• Sales Contribution: Expand revenue through retention, upselling, and capturing uncovered customer needs.
• Cross-functional Communication: Provide consistent updates to leadership and collaborate effectively across departments.
• Issue Resolution: Identify and address bottlenecks with urgency and professionalism.
• Data Integrity & Reporting: Maintain accurate data and timely reporting on National Account metrics.

Requirements

• Data entry experience required
• Strong analytical and problem-solving skills
• Intermediate proficiency in Microsoft Office Suite (Word, Excel, Outlook)
• Ability to multi-task with high attention to detail
• Good written and verbal communication skills
• Ability to update and maintain spreadsheets
• Openness to learning industry-specific terms and processes
• Positive attitude with strong organizational and problem-solving skills
• Ability to learn new tasks and responsibilities
• Willingness to cross-train with other administrative positions
• Accounts Payable experience helpful but not required — willing to train the right person
• Basic knowledge of General Ledger helpful