Accounts Payable Manager

About the role

The Accounts Payable Manager is responsible for managing the full-cycle accounts payable process across multiple construction projects and business operations. This individual will lead the AP team, maintain strong vendor relationships, ensure compliance with company policies and accounting standards, and support month-end and year-end financial reporting activities. The ideal candidate will have prior experience in construction accounting, a strong understanding of job cost accounting, and the ability to thrive in a fast-paced environment.

Responsibilities

• Oversee the daily operations of the accounts payable function.
• Manage the timely and accurate processing of invoices, expense reports, subcontractor payments, and vendor disbursements.
• Review and approve invoices for proper coding, approvals, and supporting documentation.
• Ensure compliance with company policies and internal controls.
• Monitor payment schedules to maximize cash flow and take advantage of vendor discounts.
• Verify job cost coding and allocation of expenses to appropriate projects and cost centers.
• Reconcile vendor statements and resolve discrepancies in a timely manner.
• Partner with project managers, operations leaders, and field teams to ensure accurate project cost reporting.
• Assist with subcontractor compliance documentation, including W-9s, insurance certificates, and lien waivers.
• Lead, coach, and develop accounts payable personnel.
• Establish departmental performance metrics and accountability standards.
• Identify opportunities to improve AP workflows, automation, and reporting.
• Develop and maintain standardized procedures and documentation.
• Assist in month-end, quarter-end, and year-end closing activities.
• Prepare AP accruals and related reconciliations.
• Support external audits and tax reporting requirements.
• Ensure compliance with applicable accounting regulations and company policies.
• Maintain accurate vendor records and documentation.
• Build and maintain strong relationships with vendors, suppliers, and subcontractors.
• Serve as the primary point of contact for AP-related inquiries and issue resolution.
• Work collaboratively with procurement, operations, payroll, and finance teams.

Qualifications

• Bachelor's degree in Accounting, Finance, Business Administration, or related field preferred.
• 5+ years of progressive accounts payable experience.
• 2+ years of leadership or supervisory experience.
• Experience working in the construction, civil construction, heavy highway, site development, or related industries.
• Strong understanding of accounts payable processes, accounting principles, and internal controls.
• Experience with ERP/accounting software systems.
• Advanced proficiency in Microsoft Excel.
• Excellent organization, communication, and problem-solving skills.
• Ability to manage multiple priorities and deadlines in a fast-paced environment.
• Construction job cost accounting experience.
• Experience with Sage, Viewpoint, Foundation, CMiC, or similar construction accounting systems.
• Experience managing high-volume invoice processing environments.
• Knowledge of 1099 reporting requirements and subcontractor compliance processes.

Skills

• Attention to Detail
• Financial Acumen
• Leadership and Team Development
• Accountability
• Process Improvement Mindset
• Customer Service Orientation