Accounts Payable Manager

About the role

The starting base pay range for this position is $80,000-$90,000. Individual compensation will be commensurate with candidate's experience. This position is eligible for full benefits, as well as the Manager level annual incentive bonus program.

Major Duties & Responsibilities

• Accounts Payable Management
• Manage the full accounts payable process to ensure timely and accurate processing of invoices, payments, employee expenses, reimbursements, and corporate card transactions
• Oversee vendor onboarding, maintenance, and documentation (including W-9 collection) to ensure compliance with organizational policies and regulatory requirements
• Administer payment runs across multiple payment methods including ACH, wire transfer, and check
• Review and approve invoice coding, payment batches, employee expense reports, and corporate card transactions
• Monitor accounts payable aging, payment schedules, and cash requirements to support effective cash management
• Serve as the primary point of contact for escalated vendor inquiries, payment issues, and dispute resolution
• Manage annual IRS 1099 reporting and filing process, vendor eligibility validation, and timely of appropriate forms in compliance with IRS requirements
• Develop with Director, Finance a robust KPI Framework on Accounts Payable and deliver timely reporting on metrics (such as invoice processing time, vendor onboarding cycle time, cost per invoice, etc.)
• Financial Reporting & Reconciliations
• Responsible for all accounts payable-related balance sheet accounts
• Review journal entries and account reconciliations related to Accounts Payable
• Prepare and review monthly reconciliations for accounts payable, prepayments, accrued liabilities, and related balance sheet accounts
• Support month-end and year-end close activities, including accruals, account analyses, journal entries, and financial reporting
• Prepare operational reports, payment metrics, vendor analyses, and management reporting related to Accounts Payable performance
• Expense Management & Systems Administration
• Administer the organization's expense management and AP automation platform (Ramp), including system configuration, approval workflows, user access, and policy administration
• Monitor system performance and identify opportunities to improve automation, efficiency, and data integrity
• Collaborate with Finance, IT, and business stakeholders to support system enhancements and process optimization
• Maintain Accounts Payable policies, procedures, documentation, and user guidance materials
• Systems, Controls & Process Improvement
• Implement and maintain controls to ensure accurate and compliant payable records and AP transactional data
• Collaborate with IT and business stakeholders to support system optimization and data integrity initiatives
• Identify opportunities to improve efficiency through automation, reporting enhancements, and process redesign
• Team Leadership
• Supervise, train, mentor, and develop Accounts Payable Specialist
• Establish performance expectations and monitor departmental productivity, service levels, and quality standards
• Develop cross-training plans and documentation to reduce single points of failure and improve departmental resilience
• Foster a culture of accountability, customer service, continuous improvement, and professional development
• Other Duties
• Support audit requests, and special project work, as assigned
• Supports Finance & Administration leadership in cross-functional initiatives
• Contributes to the Finance team’s continuous improvement culture and undertakes additional responsibilities as required to advance departmental and organizational objectives
• Comply with all AVIXA policies and procedures

Qualifications

• Minimum 5 years of progressive Accounts Payable, accounting, or financial operations experience
• Minimum 2 years of supervisory or team leadership experience preferred
• Experience managing vendor relationships, payment processing, expense management, and balance sheet reconciliations
• Experience supporting month-end close, audit activities, and process improvement initiatives
• Experience administering AP automation or expense management platforms (Ramp preferred)
• Advanced Microsoft Excel skills
• Strong analytical, reconciliation, and problem-solving abilities
• Strong written and verbal communication skills including an excellent customer service demeanor
• Strong interpersonal skills and the ability to thrive in and contribute to a culture of collaboration and teamwork in a diverse work environment