Accounts Payable Lead -FRM

Hourly Wage: $18.23–$20.52 / Regular / Full-Time

About the role

This position ensures all program debts to vendors and suppliers are paid accurately and on time. Work is moderately complex, demanding accuracy with numbers, ability to multi-task, prioritize, and knowledge of Accounts Payable (AP) processes and associated computer software.

Responsibilities

• Generates requisitions for purchase order processing in the YN Financial System; duties are tedious and repetitive.
• Coordinates closely with Central Accounting, Grants & Contracts, Property & Acquisition, Shipping & Receiving, various vendors, and program Bookkeepers/staff.
• Inputs and reconciles invoices and bills accurately and in a timely manner.
• Checks and monitors open purchase orders to prevent late payments.
• Obtains check numbers, dates of checks, and documents them on purchase orders for filing.
• Maintains complex filing systems for all necessary documents, including pending payments, obligations, pre-payments, and closed orders.
• Obtains coding and authorization from appropriate staff to pay invoices.
• Assists with AP email and online portals to print invoices/statements and process accordingly.
• Communicates effectively with vendors, both in writing and on the phone, responding to inquiries about the accounts payable process.
• Provides information on payment status and redirects inquiries to appropriate program staff if issues arise.
• Ensures confidentiality regarding program payment processing with vendors.
• Retrieves and disposes of files, records, or data as required by program staff.
• Operates standard office machinery, software, and equipment, including scanning documents to appropriate files/folders and maintaining the scanned filing system (AP Cuff).
• Maintains original purchase orders for proper storage, record retention, and audit trail purposes.
• Assists staff with Yakama Nation Tax Exemption status/forms.
• Performs other duties as assigned.

Requirements

• High School diploma or GED.
• Minimum of one (1) year of experience as a Bookkeeper, or equivalent coursework/training.
• Required to pass a pre-employment drug test.

Skills

• Knowledge and proficiency in Microsoft Dynamics D365 Financial System.
• Knowledge of accounting principles, practices, and terminology.
• Knowledge of Tribal property process for items needing asset tags.
• Strong analytical, time management, and multitasking skills.
• Ability to research and gather information on potential vendors and purchases.
• Ability to maintain accurate data and compose reports as necessary.
• Proficiency in typing, 10-key, and AP practices.
• Ability to establish and maintain effective working relationships and communicate professionally with staff, departments, and vendors.
• Ability to plan, organize work, and complete tasks independently or with minimal supervision.
• Ability to work with Tribal membership and the public in a pleasant and courteous manner.
• Ability to operate office equipment properly.
• Ability to comply with and demonstrate dependable work attendance.
• Ability to understand and follow oral and written instructions.
• Knowledge of grammar, punctuation, and spelling; ability to proofread documents and correspondence.

Preferred Qualifications

• Yakama enrolled preference, but all qualified applicants are encouraged to apply.