Accounts Payable (Domestic Operations) Supervisor

About the role

The Accounts Payable (Domestic Operations) Supervisor is an integral position within the Accounting department and is responsible for the verification, processing and payment of all operational invoices (in our business this means all payments that are not project related sub-contractors).

Responsibilities

• Resolve payment issues and answer payment questions from company vendors.
• Policing expenditures – ensure that they are within policy/guidelines.
• Maintain an open line of communication with other departments (especially Finance and Operations), TPT offices and vendor AR departments – enabling the AP process to flow efficiently.
• Review employee timesheets and perform annual reviews.
• Coach staff on how best to navigate non-standard challenges.
• Communicate with our bank representatives to process paperwork and review returns and exceptions.
• Issue checks to vendors.
• Lease/loan payments – recurring payments to be made in accordance with underlying documents.
• Operations recurring payments – monthly payments for rent, telephones, internet and other services.
• Operations invoiced payments – irregular payments for invoiced items (non-linguistic vendors).
• Issue checks for client refunds upon request from Accounts Receivables (AR).
• Issue replacement checks upon request from Payroll.
• Ensure invoices are approved in a timely manner in the Accounting system.
• Review invoice batches daily to ensure proper codes were used.
• Post daily batches.
• Check for inter-company codes and override defaults.
• Research issues as required.
• Review the work of specialists and catch errors.
• Conduct invoice audits of expenses.
• Improve processes and make them more efficient.

Requirements

• 3 – 5 years work experience within Accounts Payable.
• Superb attention to detail.
• Strong computer skills (Great Plains experience preferred).
• Able to perform in high pressure situations.
• Problem-solving skills.
• Understanding our chart of accounts.
• Basic understanding of GAAP accounting as relates to payables.
• Super written and spoken communication skills.
• Bachelor’s degree or appropriate job experience (Accounting or Finance preferred).
• General office management experience very useful.
• Mindset to continuously improve the work process.

Qualifications

• None specified.

Skills

• Accounts Payable experience.
• Attention to detail.
• Computer skills (Great Plains experience preferred).
• Problem-solving skills.
• Communication skills.
• Accounting knowledge (GAAP).

Benefits

• Company benefits - Optional

Pay

• Starting at: $60k

Schedule

• N/A