Accounts Payable Coordinator - Inventory Payables

About the role

We are looking for an experienced Accounts Payable Coordinator to support inventory-related payables for a high-volume distribution operation in Fort Worth, Texas. This position is focused on matching purchase orders, receiving records, and supplier invoices while identifying and resolving discrepancies that can delay payment. The ideal candidate is comfortable working across multiple systems, investigating exceptions, and maintaining accurate payment activity in a fast-moving environment.

Responsibilities

• Review and process a large volume of inventory invoices with a strong focus on accuracy and timely completion.
• Match supplier invoices to purchase orders and receiving documentation to confirm pricing, quantities, and terms before payment.
• Investigate and resolve invoice exceptions by coordinating with purchasing, receiving, and vendors to clear discrepancies efficiently.
• Reconcile inventory-related transactions across multiple systems to ensure records remain aligned and payable items move forward without delay.
• Perform invoice coding and validation for inventory purchases in accordance with company procedures and accounting controls.
• Support payment processing activities, including preparing approved items for check runs and confirming proper documentation is in place.
• Monitor outstanding payables and follow up on unresolved issues that affect inventory invoice processing and vendor balances.
• Assist with system-related workflow changes impacting inventory payables by helping maintain continuity and accuracy in daily processing.

Requirements

• 5+ years of accounts payable experience, with a strong background in inventory or purchase order-based invoice processing.
• Demonstrated expertise in three-way matching involving purchase orders, receipts, and invoices.
• Experience identifying and resolving price, quantity, and receiving variances in a high-volume environment.
• Proficiency in invoice coding, invoice processing, and payment support activities such as check runs.
• Solid understanding of inventory accounting concepts and the flow of inventory-related transactions.
• Ability to navigate multiple systems and trace transaction details to research and resolve exceptions.
• Strong attention to detail, organizational skills, and the ability to manage competing priorities effectively.