Accounts Payable Clerk Job Description

Benefits

• 401(k) matching
• Employee discounts
• Health insurance
• Opportunity for advancement
• Paid time off

Responsibilities

• Pleasantly deals with customers to ensure satisfaction
• Greet customers when entering or leaving department and provide answers to customer inquiries
• Engages and maintains a professional working relationship with vendors and helps to answer any vendor inquires
• Processes all incoming mail and distributes accordingly
• Proficient in operating the Accounts Payable Software or other applicable IT systems
• Proficient in operating office equipment such as envelope sealing machine, postage machine, copy machine, fax machine and scanner
• Verifies and approves all vouchers for payment
• Processes all documentation relevant to the Accounts Payable Department which includes, AP Department Bins for documents, Invoices, Back-ups, Freights, returned invoices from department managers, company purchase orders, vouchers for payment, invoice deduction notices, accounts receivable charge sales and payments on account tickets
• This process also includes, preparing, scanning and uploading the documents into the AP software
• Prepares AP checks and distributes accordingly
• Calculates retail mark up on merchandise for vendor invoices received daily and distributes to the appropriate department manager for approval and processing through inventory controls
• Maintains AP’s current, ready for payment and paid files
• Opens new vendor and AP company accounts
• Maintains journal reports
• Prepares analysis of accounts as required
• Enters Accounts Receivable cash register sales batch into software daily
• Maintains daily balancing of accounts in AP software
• Aids with Accounts Receivable Monthly Statements
• Maintains all banking statements and files accordingly
• Provides back up assistance when needed for Accounts Receivable, Service Desk, special projects and with directing incoming calls from the automated phone system
• Prepares, issues and distributes monetary donations approved through Senior Management
• Reports mechanical problems with any equipment through the use of Work Order Forms

Physical Demands

• The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
• Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• While performing the duties of this job, the employee is regularly required to sit, stand, talk or hear.
• The employee is required to use their hands/arms to finger, handle or reach.
• They are required to climb, balance, stoop, kneel, crouch or crawl.
• The employee may be required to lift and/or move up to 50 pounds.

Top Skills & Proficiencies

• Basic Math
• Interpersonal Communication/Written and Verbal Communication
• Time Management
• Product Knowledge
• Telephone Etiquette
• Customer Service
• Dispute Resolution
• Dependability
• Efficiency
• Flexibility
• Friendliness
• Basic (PC) Computer Knowledge
• Attention to Detail
• Sales
• Positive Attitude
• Punctuality
• Ability to Multi-Task