Accounts Payable Clerk - Full Time - STCMC

Shift: 8:00 AM – 4:30 PM, Monday–Friday (no weekends, no on-call)

Pay

The stated pay scale reflects the range Sharp reasonably expects to pay for this position: $25.00 – $26.32 (midpoint) – $31.16 per hour. Actual pay rate and pay grade will depend on years of experience, unique skills, education, alignment with internal candidates, marketplace factors, and employer business practices.

Responsibilities

• Assist in all phases of accounts payable, including matching purchase orders, receivers, and invoices to establish authorization for payment.
• Ensure proper coding distribution per OSPHD.
• Maintain a safe, clean working environment in compliance with unit-based safety and infection-control requirements.
• Process assigned vendor invoices on schedule and follow all auditing requirements to ensure compliance with purchasing and signature-authority policies.
• Organize workload to complete assignments on time and keep supervisor informed of progress.
• Collaborate as a team member serving department managers, employees, and vendors.
• Process invoices in a timely manner to capture vendor discounts.
• Perform weekly check-run cycles and complete special projects as assigned by supervisor.
• Establish validity of PO invoices and match invoices with purchase orders in the Materials System.
• Resolve invoice exceptions as needed.
• Verify requisitions, purchase orders, and packing slips for proper authorization on all capital-equipment purchases.
• Prepare computer input for non-PO invoices and credit memos, determining whether a PO is required.
• Verify appropriateness of signature authority on invoices without PO numbers.
• Scan invoices to the appropriate department for approval, code invoices/credits, and prepare for input.
• Verify general-ledger codes according to OSPHD.
• Review computer output (Invoice Matched Report) and verify all invoices entered in the Materials System against the Interface Invoice Balancing Report as needed.
• Determine whether an invoice hold is needed and ensure timely processing to capture discounts; calculate and record cash discounts as needed.
• Verify descriptions and general-ledger codes, then match computer checks with invoices in preparation for signing and mailing.
• Issue stat checks as needed.
• Maintain accounts-payable files, including filing invoices pending check matching, packing slips, capital equipment, and standing POs.
• Save check-run reports in the shared drive, file weekly paid vouchers, and create new vendor files as needed.
• Scan copies of invoices for major equipment purchases to include descriptions on the monthly financial statement.
• Review monthly vendor statements to ensure all outstanding invoices are processed in a timely manner.
• Maintain an organized working area according to AP desk procedures.
• Attend staff meetings as required.

Requirements

• High-school diploma or equivalent (required).
• One year of accounts-payable or accounting experience (preferred).

Skills

• Familiarity with standard accounts-payable concepts, practices, and procedures.
• Proficiency in 10-key and CRT operation.
• Knowledge of 1099 requirements and sales & use tax.
• Effective verbal communication and organizational skills.
• Ability to work with personnel at all levels, from secretaries to senior managers.
• Comfort and confidence working in a team setting.
• Capacity to work under conditions of constant change, high volume, deadlines, and scrutiny.