Accounts Payable Clerk

About the role

Westgate Resorts provides a diverse range of vacation experiences across various destinations including Florida, Tennessee, South Carolina, Missouri, Utah, Nevada, and Arizona. As a world leader in the timeshare and hospitality industry, Westgate offers affordable and desirable vacation options for families of all budgets. This role is part of the company's ongoing growth strategy to provide the best and most-affordable vacation options.

Responsibilities

• Review, verify, and prepare invoices, vouchers, and accounts payable documents for payment.
• Process vendor invoices accurately and timely for computer entry and payment distribution.
• Match invoices, purchase orders, and supporting documentation.
• Verify invoice amounts, payment terms, and account coding.
• Aid in check runs and payment processing activities.
• Ensure compliance with company accounting policies and procedures.
• Communicate with vendors and internal departments regarding invoice status, payment inquiries, and account discrepancies.
• Research and resolve invoice and payment issues promptly.
• Maintain positive working relationships with vendors and business partners.
• Sort and organize check runs by payment type and priority.
• Match checks to supporting accounts payable documentation.
• Create and update file labels and records to ensure easy document retrieval.
• Support records retention and audit requirements.
• Answer and route multi-line telephone calls professionally.
• Operate office equipment including computers, calculators, scanners, copiers, and telephones.
• Maintain a clean, organized, and professional workstation.
• Perform additional accounting and administrative duties as assigned.

Qualifications

• Strong understanding of accounts payable processes, invoice management, payment processing, and vendor relations.
• Excellent attention to detail with a high degree of accuracy.
• Ability to manage multiple priorities and work effectively in a fast-paced environment.
• Strong customer service and communication skills.
• Ability to exercise sound judgment and work independently.
• Strong organizational and time-management abilities.
• Ability to handle confidential financial information with discretion.
• Proficiency in Microsoft Office, including Outlook, Word, and Excel.
• Ability to enter and retrieve data within accounting and financial software systems.
• Ability to read, write, speak, and understand English proficiently.
• Ability to communicate effectively with vendors, employees, supervisors, and management.
• Strong verbal and written communication skills.
• Ability to gather accurate information and resolve concerns professionally.
• Basic accounting and mathematical skills.
• Ability to verify invoice calculations, pricing, and purchase order details.
• Comfortable working with numbers, financial records, and payment documentation.
• High School Diploma or GED required.
• Associate degree in Accounting, Finance, Business Administration, or related field preferred.
• 1+ years of accounts payable, accounting clerk, bookkeeping, or administrative accounting experience preferred.
• Experience processing invoices, vendor payments, purchase orders, and financial documentation.
• Hospitality, resort, hotel, property management, or corporate accounting experience is a plus.