Accounts Payable Clerk

About the role

A key member of the accounting team, the Accounts Payable Clerk handles the daily workflow of incoming invoices, validates documentation, resolves discrepancies, and maintains precise financial records. This role directly supports the Accounts Payable Supervisor by contributing to a well-organized, compliant, and efficient payables function that upholds internal controls and supports the broader goals of Finance and the organization.

Responsibilities

• Opens all Accounts Payable mail and distributes invoices to appropriate personnel.
• Inputs invoices into SAP system, resolving any discrepancies.
• Answers vendor inquiries.
• Prepares weekly check run by matching invoices with checks.
• Inputs all invoices and checks into Web-based or cloud software for retrieval.
• Prepares analysis of accounts, as required.
• Assists in monthly closings.
• Assists with special projects, as necessary.
• Process vendor invoices, ensuring accurate 3-way match (PO, Receipt, Invoice).
• Resolve invoice discrepancies and respond to vendor inquiries professionally.
• Prepare weekly check runs and accurately code invoices for SAP entry.
• Maintain accurate AP records in accordance with retention policy.
• Support month-end close, including reconciliations and audit documentation.

This role reports to the Accounting Supervisor.