Accounts Payable Clerk

Founded in 1923 and headquartered in Grand Rapids, Michigan, Roskam Foods is a leading contract manufacturer that partners with world-renowned food brands, retailers, and food service providers to produce a myriad of frozen, refrigerated, and shelf-stable products. We’re a scaled, diversified operation with over 2 million square feet of manufacturing and 50 production lines across 8 facilities in the U.S. and Canada. We believe in the power of purpose-driven leadership to generate value for all and are on a mission to optimize the potential of our people and brands.

Responsibilities

• Review, code, and enter vendor invoices accurately and timely into the AP system (Medius).
• Verify invoice details, pricing, quantities, and supporting documentation.
• Perform three-way matching between purchase orders, receiving documents, and vendor invoices.
• Research and resolve invoice discrepancies, pricing variances, and receiving issues.
• Maintain accurate vendor master data including addresses, payment terms, tax information, and banking details.
• Assist vendors with payment status inquiries and account reconciliations.
• Support vendor onboarding and collection of required documentation.
• Prepare invoices for approval and payment in accordance with company policies and Delegation of Authority requirements.
• Assist with weekly payment runs including ACH, wire transfers, and checks.
• Maintain payment documentation and supporting audit trails.
• Reconcile vendor statements and investigate outstanding balances.
• Assist with monthly accounts payable aging reviews.
• Ensure open invoices and credits are resolved on a timely basis.
• Assist in the preparation of month-end accruals and account reconciliations.
• Support accounts payable close activities to ensure liabilities are recorded in the appropriate accounting period.
• Provide requested documentation for internal and external audits.
• Adhere to established accounting policies, procedures, and internal controls.
• Support compliance with sales tax, 1099 reporting, and record retention requirements.
• Maintain confidentiality of company and vendor information.
• Escalate unusual transactions, duplicate invoices, or control concerns promptly.
• Identify opportunities to improve accounts payable processes, workflow efficiency, and system utilization.
• Support accounts payable automation initiatives and process enhancement projects.
• Participate in ERP and accounting system improvement activities.

Requirements

• High school diploma or equivalent required; associate’s degree in accounting, Finance, or a related field preferred.
• 1 to 3 years of experience in Accounts Payable, Accounting, or related finance function.
• Strong data entry accuracy and attention to detail.
• Proficiency in Microsoft Office applications, especially Excel.
• Excellent organizational and time management skills.
• Strong verbal and written communication skills.
• Ability to manage multiple priorities and deadlines.
• Experience with ERP systems such as Dynamics 365, SAP, Oracle, NetSuite, or similar preferred.
• Experience with Medius or similar AP automation platform preferred.
• Experience in a manufacturing or food manufacturing environment preferred.
• Familiarity with three-way matching and purchasing order processing preferred.
• Knowledge of 1099 reporting requirements preferred.

Skills

• High attention to detail
• Accountability
• Customer service oriented
• Good problem-solving skills
• Great teamwork and collaboration
• Process improvement mindset
• Adaptable to changing priorities

Benefits

• Medical, dental, and vision benefits
• Tuition reimbursement
• Life and disability insurance
• 401(k) plan with company match