Accounts Payable Clerk

About the role

We are looking for an Accounts Payable Clerk to join a finance team in Pennsylvania in a contract position with the potential to become permanent. This hybrid opportunity is well suited for someone who is organized, detail-oriented, and comfortable managing invoice activity in a fast-moving environment while spending four days each week in the office. The person in this role will help keep vendor payments accurate, timely, and properly documented while working closely with internal partners to support efficient financial operations.

Responsibilities

• Review incoming invoices, confirm supporting details, assign accurate coding, and prepare payments within established timelines.
• Maintain organized and up-to-date vendor account information while ensuring payment activity aligns with agreed terms and documentation.
• Compare vendor statements against internal records, investigate mismatches, and resolve outstanding issues promptly.
• Respond to supplier questions about payment status, discrepancies, and account activity with professionalism and clear communication.
• Partner with teams such as purchasing and inventory to improve coordination, support accurate reporting, and keep transactions flowing smoothly.
• Monitor daily accounts payable activity for accuracy and completeness, identifying issues before they affect processing deadlines.
• Assist with audit requests and financial reviews by gathering records, explaining transactions, and supporting documentation needs.
• Keep current with accounts payable standards, compliance expectations, and process improvements that strengthen financial controls.