Accounts Payable Clerk

Responsibilities

• Process incoming invoices, expense submissions, and payment requests with careful review for accuracy, completeness, and policy compliance.
• Match purchase orders, receiving documentation, and invoices to support timely vendor payments and address discrepancies before disbursement.
• Assign correct account coding and confirm required approvals are in place prior to entering transactions for payment.
• Reconcile vendor statements, account balances, and internal records to identify and resolve outstanding issues promptly.
• Review taxable charges, apply exemption documentation when appropriate, and coordinate with vendors to ensure proper tax treatment.
• Communicate with vendors and internal teams regarding payment status, account questions, and documentation needed to complete processing.
• Maintain organized accounts payable files, reconciliations, and vendor master data in accordance with company standards and recordkeeping requirements.
• Aid in check runs, payment adjustments, stop payments, and other accounts payable activities as needed.
• Support collaboration with finance and procurement partners to improve the accuracy and timeliness of invoice handling.

Requirements

• A high school diploma or equivalent required; an associate degree in accounting or a related discipline is preferred.
• 1-3 years of experience in accounts payable or a closely related accounting support role.
• Working knowledge of bookkeeping fundamentals and general accounting practices.
• Experience using Microsoft Excel and accounting platforms such as Oracle, QuickBooks, or SAP.
• Demonstrated accuracy in invoice coding, data entry, account reconciliation, and payment processing.
• Strong organizational skills with the ability to prioritize tasks and meet deadlines.
• Clear written and verbal communication skills and the ability to handle confidential information professionally.

Qualifications

• Must be legally authorized to work and able to complete required pre-employment screening, including required substance screening for all candidates.

Skills

• Accounts Payable Clerk

Benefits

• Medical
• Vision
• Dental
• Lifetime Disability Insurance
• Life Insurance

Pay

• Competitive compensation and benefits

Schedule

• Contract position with the potential to become permanent