Accounts Payable Clerk

Job Summary

The Accounts Payable Clerk is responsible for processing and monitoring outgoing payments, ensuring accuracy, proper authorization, and compliance with company policies. This role supports the accounting function by maintaining vendor relationships, resolving discrepancies, and assisting with month-end close activities.

Key Responsibilities

• Process vendor invoices accurately and timely, including matching invoices to purchase orders and receiving documents
• Verify invoice approvals and ensure proper coding to general ledger accounts
• Enter invoices into the accounting system and maintain organized AP records
• Reconcile vendor statements and resolve discrepancies or billing issues
• Respond to vendor inquiries regarding payment status and account balances
• Maintain vendor files, including W-9s and banking information
• Afford assistance with sales and use tax compliance as required
• Support month-end and year-end close, including accruals and reconciliations
• Afford assistance with audits by providing documentation and answering auditor inquiries
• Follow internal controls and company policies related to accounts payable
• Perform additional accounting or administrative duties as assigned

Required Qualifications

• A high school diploma or GED
• An associate’s degree in Accounting or Finance preferred
• 1–3 years of accounts payable or general accounting experience
• Proficiency in Microsoft Excel and accounting software
• A strong attention to detail and accuracy
• Effective communication and interpersonal skills
• Ability to manage multiple priorities and meet deadlines
• Able to handle confidential information professionally
• Must be able to work standard business hours, with occasional overtime during month-end or year-end close

Preferred Qualifications

• Experience in a high-volume AP environment
• Familiarity with 1099 preparation
• Experience with automated AP or invoice workflow systems
• A strong understanding of basic accounting principles