Accounts Payable Clerk

Reports to: Accounting Manager | Department: Accounting | Location: Home Office / Addison, TX | Fully on-site Monday–Friday, 8 am–5 pm

About the role

Performs a variety of accounting clerical tasks related to the maintenance and processing of accounts payable records and invoices, and assists with payroll-related processing. Produces weekly check runs, works with vendors and King Aerospace Operations personnel on vendor payment issues, and researches and resolves issues in a timely manner.

Responsibilities

• Code and enter invoices—including COD and intercompany invoices—into the Information Management System.
• Handle all payable-related correspondence with vendors and employees.
• Issue all checks: vendor, employee expense, contractor, and COD checks.
• Obtain signatures for checks over $5 k and mail or overnight to vendors as needed.
• Create wire requests and process electronic payments.
• Scan and attach pending invoices to be paid by the company.
• Research and reconcile accounts payable statements from vendors.
• Monitor Accounts Payable Aging Reports and clear aged items to maintain a clean aging.
• Research and deliver Over and Above Invoices to the Program Billing analyst upon request.
• Maintain confidentiality of all vendor and employee payments.
• Reconcile the Accounts Payable clearing account for unvouchered purchase orders and invoices without corresponding purchase orders.
• Reconcile selected AP-related General Ledger accounts.
• Perform other duties and special projects as assigned by the Controller.

Requirements

• Associate’s degree (A.A.) or equivalent from a two-year college or technical school; or two-plus years of related experience and/or training; or equivalent combination of education and experience.
• Paycom experience preferred.
• Ability to read and interpret documents and procedure manuals, write routine reports and correspondence, and speak effectively before groups of customers or employees.
• Ability to calculate figures such as discounts, interest, commissions, proportions, percentages, and basic algebra and geometry concepts.
• Ability to apply common-sense understanding to carry out instructions furnished in written, oral, or diagram form and deal with problems involving several concrete variables in standardized situations.
• Strong attention to detail, particularly in comprehending and applying a complex general ledger code structure.
• Proficiency in word processing, spreadsheets, accounting software, general ledger, accounts receivable, accounts payable, internet software, email, and database software.
• Excellent organizational, time, and stress-management skills.
• Must pass a drug screen and background check and hold a current driver’s license.

Physical demands

• Frequently required to sit or stand for long hours using office equipment and computers, which may cause muscle strain.
• Occasionally required to use verbal communication and auditory senses.
• Must occasionally lift and/or move up to 10 pounds.
• Close and distance vision required.