Accounts Payable Clerk

Key Responsibilities

• Review vendor invoices for accuracy, proper approval, and required supporting documentation.
• Code invoices to the appropriate general ledger accounts, cost centers, departments, and locations.
• Match invoices to purchase orders, receiving documents, and other backup as applicable.
• Enter invoices into the accounting or ERP system accurately and timely.
• Aid with weekly check runs, ACH payments, wire payments, and other vendor payment processes.
• Research and resolve invoice discrepancies, pricing issues, missing approvals, duplicate invoices, and payment questions.
• Communicate with vendors regarding invoice status, payment timing, missing documentation, or account issues.
• Aid with vendor statement reconciliations and follow up on outstanding items.
• Support month-end close by ensuring invoices are entered timely and accrual information is provided when needed.
• Follow company policies and internal controls related to invoice approvals, payment authorization, and vendor setup.
• Provide general accounting and administrative support as needed.

Position Requirements

• A high school diploma or equivalent required.
• An associate degree in Accounting, Finance, Business, or related field preferred.
• 1–3 years of accounts payable, accounting, or administrative finance experience preferred.
• Experience with accounting software or ERP systems preferred.
• Proficiency in Microsoft Excel, Outlook, and basic office applications.
• The ability to process a high volume of invoices accurately and efficiently.
• A strong attention to detail, organization, and follow-through.
• The ability to communicate professionally with vendors and internal business partners.
• The ability to meet deadlines in a fast-paced environment.