Accounts Payable Clerk

About the Role

The Accounts Payable (A/P) Clerk plays a vital role in the Finance Department by ensuring the timely and accurate processing of all account payable vouchers. This includes managing vendor communications, assisting family support and finance teams, and contributing to the organization's mission of compassion, quality, and respect for diversity, equity, inclusion, and belonging.

Responsibilities

• Match approved purchase requisitions with corresponding invoices and enter approved payment vouchers into the accounting system, submitting them to the Accounting Manager for approval.
• Stamp all A/P vouchers with received and paid dates, ensuring timely processing.
• Produce and distribute weekly A/P aging reports and generate printed A/P checks for signature, securing authorized approvals for weekly check runs.
• Maintain organized A/P vendor files and create new vendor accounts, while ensuring that W-9 forms are accurately filed.
• Review monthly aging reports to ensure alignment between the subsidiary ledger and the general ledger and post all Automated Clearing House (ACH) payments to the general ledger.
• Collaborate with the Family Support Program to manage the payment of Family Support vouchers in accordance with Emory Valley Center Accounts Payable policy.
• Ensure comprehensive filing of A/P documentation, verifying accuracy in both electronic and physical formats.
• Contact vendors for invoice copies and file all A/P documentation, verifying accuracy in filing and scanning.
• Other duties as assigned by the Vice President of Finance and Senior Accountant.

Requirements

• Associate degree and one year of experience in accounts payable management; or High School diploma or equivalent, with a minimum of 5 years' experience in accounts payable.
• Completion of DDA designated online training and any other required training, including Emory Valley Center Orientation.
• Valid TN driver's license with a good driving record.

Qualifications

• Establish supportive relationships with individuals, families, management, and the public while demonstrating sensitivity to corporate needs and public image.
• Strong understanding and commitment to person-centered supports for individuals with intellectual and developmental disabilities.
• Proficient in oral, electronic, and written communication, with the ability to present facts and recommendations effectively.
• Excellent crisis management, interpersonal, communication, time management, and organizational skills.
• Strict adherence to confidentiality in compliance with HIPAA/HITECH and FERPA.
• Ability to utilize Electronic Health Records (EHR) and experience with Microsoft Office.

Performance Aptitudes

• Data Utilization: Ability to calculate and tabulate data, including performing subsequent actions concerning these computational operations.
• Human Interaction: Ability to provide guidance, assistance, and interpretation regarding procedures and standards.
• Equipment Utilization: Ability to operate, maneuver, and control equipment, machinery, tools, and materials used in essential functions.
• Verbal Aptitude: Ability to utilize a wide variety of descriptive and advisory data and information.
• Mathematical Aptitude: Ability to perform addition, subtraction, multiplication, division, calculate decimals, percentages, and fractions, and interpret graphs.
• Functional Reasoning: Ability to apply principles of rational systems, interpret instructions, and exercise independent judgment.
• Situational Reasoning: Ability to exercise judgment, decisiveness, and creativity in evaluating information against measurable criteria.

Physical Demands

• Physical Ability: Tasks require light physical effort, including lifting, carrying, pushing, or pulling objects up to 25 pounds. Extended periods at a keyboard or workstation may be required.
• Sensory Requirements: Ability to perceive and differentiate visual cues or signals and communicate orally.
• Environmental Factors: Essential functions are generally performed in standard conditions, though travel may involve changing weather. Exposure to medical conditions, communicable diseases, and pest infestations is possible.

This role reports to the Senior Accountant.