Accounts Payable Clerk
Cherokee Indian Hospital · Cherokee, NC · 1 mo ago
AccountingFull-time
We need to output HTML fragment with sections only if content present. Use for headings: About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule. We need to map content.
We have job description details: Primary Function, Job Description (list of duties), Job Knowledge, Experience And Job Training, Contact With Others, Confidential Data, Responsibility for Accuracy, Mental/Visual/Physical Effort, Resourcefulness and Initiative, Environment, Customer Service.
We need to decide which sections to include: About the role (maybe primary function). Responsibilities (duties). Requirements (maybe experience and training). Qualifications (maybe job knowledge). Skills (maybe communication, attention to detail). Benefits, Pay, Schedule: not present, so omit.
We must not repeat job title. No metadata like Job ID.
We must preserve all substantive info, not invent.
We need to use
for headings: About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule. We need to map content.
We have job description details: Primary Function, Job Description (list of duties), Job Knowledge, Experience And Job Training, Contact With Others, Confidential Data, Responsibility for Accuracy, Mental/Visual/Physical Effort, Resourcefulness and Initiative, Environment, Customer Service.
We need to decide which sections to include: About the role (maybe primary function). Responsibilities (duties). Requirements (maybe experience and training). Qualifications (maybe job knowledge). Skills (maybe communication, attention to detail). Benefits, Pay, Schedule: not present, so omit.
We must not repeat job title. No metadata like Job ID.
We must preserve all substantive info, not invent.
We need to use - for any list of duties/requirements/benefits. Use
for prose.
We need to decide grouping.
Let's extract:
Primary Function: "Performs accounts payable support functions for CIHA by coordinating invoice approvals, reviewing supporting documentation, and ensuring invoices are accurate, properly authorized, and ready for timely payment. This position supports the Accounting Department by helping maintain accurate, complete, and policy-compliant accounts payable records."
That's prose.
Job Description: list of duties (multiple sentences each starting with verb). We can turn each into
- .
List:
- Sends service invoices and other applicable invoices through the required approval process and follows up to help ensure timely approval for payment.
- Reviews purchase orders, invoices, receiving documentation, packing slips, and other supporting documentation to verify accuracy before payment is processed.
- Compares invoices to contract terms, purchase orders, pricing, quantities, and approvals to identify discrepancies before payment.
- Reviews invoices and supporting documentation for compliance with CIHA procurement policies, approval requirements, and internal control procedures.
- Communicates with departments, leaders, vendors, and Finance staff regarding missing documentation, approval delays, invoice discrepancies, receiving issues, or contract-related questions.
- Coordinates directly with the Accountant II responsible for accounts payable review prior to final processing and payment.
- Assists with maintaining complete accounts payable records in the accounting system, including invoice documentation, approval support, purchase order support, and related correspondence.
- Supports the transition to new accounting software by helping departments follow new accounts payable workflows, documentation requirements, and approval processes.
- Identifies potential duplicate invoices, incorrect coding, missing approvals, missing receiving information, or other issues that could affect accuracy or compliance.
- Maintains confidentiality of vendor, financial, and organizational information.
- Performs all job duties according to established safety guidelines and CIHA policies.
- Performs other duties requested by supervisor.
Job Knowledge: "Must have working knowledge of basic bookkeeping, accounts payable processing, invoice review, purchase order documentation, and general accounting terminology. Knowledge of procurement processes, internal controls, contract terminology related to financial transactions, and computerized accounting software is preferred. Must be able to review documentation carefully, research discrepancies, organize records, and communicate effectively both verbally and in writing. Requires excellent communication skills, attention to detail, the ability to follow established procedures, and the ability to work independently or as a team member"
Experience And Job Training: "An Associate degree in Accounting, Business Administration, Finance, or a related field is required. Experience related to accounts payable, accounting, procurement, or finance is required."
Contact With Others: "Has frequent contact with the Controller, Accountant II, Accounting staff, department leaders, approvers, receiving staff, purchasing staff, and vendors. The nature of contacts requires tact, courtesy, clear communication, follow-up, and professional etiquette to maintain positive working relationships and support timely payment processing."
Confidential Data: "Has access to CIHA’s financial reports, CIHA’s financial status, grants, employee wages and other related financial information, which should remain confidential. Must adhere to all CIHA confidentiality policies and procedures."
Responsibility for Accuracy: "Must perform complex mathematical computations, which are usually verified through the accounting system. Undetected errors could require time for research; results could range from minimal to extensive in scope. Work is generally reviewed by others for accuracy and compliance with regulations and procedures."
Mental/Visual/Physical Effort: "Close concentration and attention to detail are required while performing all bookkeeping procedures. Is subject to frequent interruptions requiring varied responses. Must have physical mobility, reaching with arms and hands, manual dexterity and visual acuity. Must be able to speak and hear effectively. May occasionally lift more than 15 pounds."
Resourcefulness and Initiative: "Works within well-defined procedures and guidelines. Uses judgment and initiative to identify discrepancies, request missing documentation, follow up on approvals, prioritize work, and escalate issues when appropriate to support accurate and timely payment processing."
Environment: "Works in a normal business office in performance of job duties."
Customer Service: "Consistently demonstrates superior customer service skills to patients/customers by demonstrating characteristics that align with CIHA’s guiding principles and core values. Ensures excellent customer service is provided to all patients/customers, vendors, departments, and internal customers by seeking out opportunities to be of service."
Now decide sections:
- About the role: could include Primary Function paragraph.
- Responsibilities: list of duties from Job Description.
- Requirements: maybe Experience And Job Training (education + experience) plus maybe Contact With Others? But Contact With Others is more about interactions; could be part of Skills or Requirements. However we have limited sections; we can put Contact With Others under Skills? But better to have a section for "Skills" covering communication, attention to detail, etc. Qualifications could cover Job Knowledge. Let's map:
About the role: Primary Function.
Responsibilities: Job Description list.
Qualifications: Job Knowledge (knowledge, skills, abilities).
Requirements: Experience And Job Training (education, experience).
Skills: maybe combine Contact With Others, Resourcefulness and Initiative, Customer Service? But we need to avoid thin sections. Could combine Contact With Others and Customer Service under Skills? Or we could have a section "Skills" for communication, attention to detail, etc. However we already have Job Knowledge includes communication skills, attention to detail, ability to follow procedures, work independently/team. That's more like skills. So maybe Qualifications = Job Knowledge (knowledge/skills). Requirements = Experience + Training. Responsibilities = duties. About the role = primary function. Additional sections like Confidential Data, Responsibility for Accuracy, Mental/Visual/Physical Effort, Environment could be merged into "Working Conditions" or similar but we only have allowed headings: About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule. We cannot create new headings. So we must fit remaining info into those allowed sections, or omit if not fitting? The instruction: "include a section ONLY when the posting has real, specific content for it — never emit a heading followed by filler/placeholder text". It doesn't forbid putting content under a heading that is not exactly matching but we must use those headings. So we need to map all substantive content into those headings. We can combine multiple topics under a heading.
Thus we need to decide distribution:
- About the role: Primary Function (maybe also brief overview).
- Responsibilities: list of duties.
- Requirements: Education and experience (Associate degree, experience).
- Qualifications: Knowledge, skills, abilities (Job Knowledge).
- Skills: maybe Communication, Customer Service, Contact with Others, Resourcefulness, Initiative, etc. But we already used Qualifications for knowledge/skills; we could shift some to Skills.
We must not repeat content. Let's split:
Qualifications: Job Knowledge (knowledge of bookkeeping, procurement, internal controls, contract terminology, computerized accounting software preferred; ability to review documentation, research discrepancies, organize records, communicate effectively; excellent communication skills, attention to detail, ability to follow procedures, work independently/team).
Skills: maybe Contact With Others, Customer Service, Resourcefulness and Initiative, Confidential Data, Responsibility for Accuracy, Mental/Visual/Physical Effort, Environment. But that's many; we could combine into a few bullet lists.
But we must not create thin sections; but Skills can have multiple bullet points.
We need to ensure we preserve all substantive info. Let's list all remaining items after assigning to above sections:
Remaining:
- Contact With Others
- Confidential Data
- Responsibility for Accuracy
- Mental/Visual/Physical Effort
- Resourcefulness and Initiative
- Environment
- Customer Service
We can put these under Skills as bullet points.
But also we might include some under Qualifications? Already used Job Knowledge.
We must avoid duplication.
Let's craft:
About the role
Performs accounts payable support functions for CIHA by coordinating invoice approvals, reviewing supporting documentation, and ensuring invoices are accurate, properly authorized, and ready for timely payment. This position supports the Accounting Department by helping maintain accurate, complete, and policy‑compliant accounts payable records.
Responsibilities
- Sends service invoices and other applicable invoices through the required approval process and follows up to help ensure timely approval for payment.
- Reviews purchase orders, invoices, receiving documentation, packing slips, and other supporting documentation to verify accuracy before payment is processed.
- Compares invoices to contract terms, purchase orders, pricing, quantities, and approvals to identify discrepancies before payment.
- Reviews invoices and supporting documentation for compliance with CIHA procurement policies, approval requirements, and internal control procedures.
- Communicates with departments, leaders, vendors, and Finance staff regarding missing documentation, approval delays, invoice discrepancies, receiving issues, or contract‑related questions.
- Coordinates directly with the Accountant II responsible for accounts payable review prior to final processing and payment.
- Assists with maintaining complete accounts payable records in the accounting system, including invoice documentation, approval support, purchase order support, and related correspondence.
- Supports the transition to new accounting software by helping departments follow new accounts payable workflows, documentation requirements, and approval processes.
- Identifies potential duplicate invoices, incorrect coding, missing approvals, missing receiving information, or other issues that could affect accuracy or compliance.
- Maintains confidentiality of vendor, financial, and organizational information.
- Performs all job duties according to established safety guidelines and CIHA policies.
- Performs other duties requested by supervisor.
Requirements
An Associate degree in Accounting, Business Administration, Finance, or a related field is required. Experience related to accounts payable, accounting, procurement, or finance is required.
Qualifications
Must have working knowledge of basic bookkeeping, accounts payable processing, invoice review, purchase order documentation, and general accounting terminology. Knowledge of procurement processes, internal controls, contract terminology related to financial transactions, and computerized accounting software is preferred. Must be able to review documentation carefully, research discrepancies, organize records, and communicate effectively both verbally and in writing. Requires excellent communication skills, attention to detail, the ability to follow established procedures, and the ability to work independently or as a team member.
Skills
- Frequent contact with the Controller, Accountant II, Accounting staff, department leaders, approvers, receiving staff, purchasing staff, and vendors; requires tact, courtesy, clear communication, follow‑up, and professional etiquette to maintain positive working relationships and support timely payment processing.
- Access to CIHA’s financial reports, financial status, grants, employee wages and other related financial information; must adhere to all CIHA confidentiality policies and procedures.
- Perform complex mathematical computations (usually verified through the accounting system); undetected errors could require research time, with impact ranging from minimal to extensive; work is generally reviewed by others for accuracy and compliance.
- Close concentration and attention to detail required while performing bookkeeping procedures; subject to frequent interruptions requiring varied responses; must have physical mobility, reaching with arms and hands, manual dexterity and visual acuity;
for prose. We need to decide grouping. Let's extract: Primary Function: "Performs accounts payable support functions for CIHA by coordinating invoice approvals, reviewing supporting documentation, and ensuring invoices are accurate, properly authorized, and ready for timely payment. This position supports the Accounting Department by helping maintain accurate, complete, and policy-compliant accounts payable records." That's prose. Job Description: list of duties (multiple sentences each starting with verb). We can turn each into
About the role
Performs accounts payable support functions for CIHA by coordinating invoice approvals, reviewing supporting documentation, and ensuring invoices are accurate, properly authorized, and ready for timely payment. This position supports the Accounting Department by helping maintain accurate, complete, and policy‑compliant accounts payable records.
Responsibilities
- Sends service invoices and other applicable invoices through the required approval process and follows up to help ensure timely approval for payment.
- Reviews purchase orders, invoices, receiving documentation, packing slips, and other supporting documentation to verify accuracy before payment is processed.
- Compares invoices to contract terms, purchase orders, pricing, quantities, and approvals to identify discrepancies before payment.
- Reviews invoices and supporting documentation for compliance with CIHA procurement policies, approval requirements, and internal control procedures.
- Communicates with departments, leaders, vendors, and Finance staff regarding missing documentation, approval delays, invoice discrepancies, receiving issues, or contract‑related questions.
- Coordinates directly with the Accountant II responsible for accounts payable review prior to final processing and payment.
- Assists with maintaining complete accounts payable records in the accounting system, including invoice documentation, approval support, purchase order support, and related correspondence.
- Supports the transition to new accounting software by helping departments follow new accounts payable workflows, documentation requirements, and approval processes.
- Identifies potential duplicate invoices, incorrect coding, missing approvals, missing receiving information, or other issues that could affect accuracy or compliance.
- Maintains confidentiality of vendor, financial, and organizational information.
- Performs all job duties according to established safety guidelines and CIHA policies.
- Performs other duties requested by supervisor.
Requirements
An Associate degree in Accounting, Business Administration, Finance, or a related field is required. Experience related to accounts payable, accounting, procurement, or finance is required.
Qualifications
Must have working knowledge of basic bookkeeping, accounts payable processing, invoice review, purchase order documentation, and general accounting terminology. Knowledge of procurement processes, internal controls, contract terminology related to financial transactions, and computerized accounting software is preferred. Must be able to review documentation carefully, research discrepancies, organize records, and communicate effectively both verbally and in writing. Requires excellent communication skills, attention to detail, the ability to follow established procedures, and the ability to work independently or as a team member.
Skills
- Frequent contact with the Controller, Accountant II, Accounting staff, department leaders, approvers, receiving staff, purchasing staff, and vendors; requires tact, courtesy, clear communication, follow‑up, and professional etiquette to maintain positive working relationships and support timely payment processing.
- Access to CIHA’s financial reports, financial status, grants, employee wages and other related financial information; must adhere to all CIHA confidentiality policies and procedures.
- Perform complex mathematical computations (usually verified through the accounting system); undetected errors could require research time, with impact ranging from minimal to extensive; work is generally reviewed by others for accuracy and compliance.
- Close concentration and attention to detail required while performing bookkeeping procedures; subject to frequent interruptions requiring varied responses; must have physical mobility, reaching with arms and hands, manual dexterity and visual acuity;