Accounts Payable Clerk

About the role

This position is responsible for A/P accounting for Catholic Charities programs.

Job Duties/Responsibilities

• Processes accounts payable based on invoices or other appropriate documentation.
• Processes Catholic Charities mileage vouchers for payment.
• Works with vendors and program staff to ensure accuracy and timeliness of payments.
• Prepare checks and ACH payments and forwards checks for signature.
• Responds to vendor, VP and Director inquiries about payments and prepares summary data as required.
• Processes voided checks, stop payments and check reissues as necessary.
• Maintains W-9 vendor information and prepares and submits year-end 1099’s.
• Films and maintains accounts payable and other related financial records in an orderly fashion to facilitate retrieval of information as necessary.
• Oversee and manages the Positive Pay process for checks.
• Aids with researching accounting questions, the preparation of audit schedules and other reports as necessary under the direction of the VP of Finance and Accounting Manager.
• Provides general clerical and administrative support for the Finance Department and assists with other Finance activities as needed.
• Responsible for distributing CCFSC mail to department mailboxes as appropriate, and maintaining the check and cash mail log.
• Responsible for entering all manual payments into the general ledger.
• Responsible for processing recurring check requests.
• Uses appropriate administrative, fiscal, physical, and technical safeguards to ensure the confidentiality, integrity, and security of CCEW client protected health information (PHI), per regulations outlined in the Health Insurance Portability and Accountability Act of 1996 (HIPAA).
• Will regularly utilize all forms of communication (email, text, phone, etc.) and database practices necessary for this position and as directed by supervisor.
• Adheres to the tenets of Catholic Social Teaching and Catholic Doctrines.
• Performs as a team member to assure that productivity outcome measures are achieved.
• Performs related functions necessary to support the mission and core values of Catholic Charities.

  Job Qualifications

  • Education/Experience: High School Diploma or a General Education Degree. An Associate’s Degree in accounting is strongly preferred. A minimum of three (3) years’ experience accounting/bookkeeping support capacity; or, an equivalent combination of education and experience.
  • Certificates/Licenses: this job does not require any specific certifications.
  • Successfully pass background check applicable to position.
  • Physical Abilities: Regularly sit, stand, climb, walk, hear/listen, talk. Frequently lift up to 25 pounds, pull/push, carry, grasp, reach. Occasionally crawl, stoop, kneel. Clearly see 20+ feet, with or without corrective lenses, ability to focus.
  • Mental & Other Skills/Abilities: Adaptability, Analytical Ability, Attendance, Computer/Technical Ability, 10-key proficiency, Dependability, Interpersonal Skills, Judgment, Language Ability, Mathematical Ability, Motor Coordination, Problem Solving Ability, Quality Management, Reasoning Ability, Supervisory Skills.