Accounts Payable Clerk

This is a Contract to Hire position based in Menands, NY.

About the role

The Accounts Payable Specialist is responsible for managing and distributing all accounts payable transactions to support operations across multiple campuses. This includes processing invoices, reimbursements, refunds, credits, and other related transactions using various payment methods. The position ensures accurate and timely payment of payables while adhering to all relevant policies and regulations. The role demands exceptional service delivery to both internal and external stakeholders.

Responsibilities

• Ensure accurate and timely processing of invoices, reimbursements, refunds, credits, and related transactions in the Enterprise Resource Planning (ERP) software.
• Consider sensitive payment terms, rebates, or discount opportunities based on payment timing.
• Identify and address issues requiring additional intervention promptly.
• Compile and distribute mailed payments accurately and in a timely manner.
• Enforce compliance with all applicable policies, procedures, and regulations, ensuring all invoices and expense reimbursements have the necessary documentation and approvals.
• Maintain supplier file processes to ensure correct invoices and payments to suppliers, locations, and through the appropriate payment method.
• Manage a database for supplier invoices that cannot be processed in ERP, ensuring documentation is accurate and updated weekly.
• Respond to inquiries and requests for assistance professionally and promptly.
• Educate and support departments, colleagues, and suppliers regarding invoice or reimbursement processing, policies, or payment statuses.
• Assist with monthly and year-end activities, including completion of 1099 filings.
• Identify and pursue unclaimed funds for the organization.
• Maintain accessible records to support compliance with financial processes and regulations.
• Collaborate with other departments to support the organization's and Supply Chain missions, ensuring outstanding customer service.

Requirements

• Experience in accounts payable
• Proficiency in accounting software
• Skill in managing vendor invoices and communication
• Proficient in Microsoft Office, especially Excel
• Strong administrative support skills
• Competency in filing, scanning, and computer skills
• Attention to detail
• 2+ years of experience in Accounts Payable
• Associate's degree

Schedule

The work schedule is from 8:00 AM to 4:30 PM, Monday through Friday, with a 30-minute lunch break.

Work Environment

The dress code is business casual. You will be part of an Accounts Payable team consisting of over 15 people. This is a fully onsite position in Menands, NY.

Pay

The pay range for this position is $20.00 - $23.00 per hour. Individual compensation offered within this range will depend on qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Benefits

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental, and vision insurance
• Critical Illness, Accident, and Hospital insurance
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short- and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation, or Sick Leave)