Accounts Payable Clerk

ABOUT AES: WINNER OF THE BEST PLACE TO WORK BY ALASKA BUSINESS MAGAZINE IN 2023, 2024, & 2025 ASRC Energy Services, LLC (AES) is part of the Alaska Native corporation, Arctic Slope Regional Corporation (ASRC) family of companies. ASRC is a private, for-profit corporation that is owned by and represents the business interests of its approximately 13,000 Iñupiaq shareholders. As the largest Alaskan-owned company employing over 15,000 people worldwide, ASRC and its subsidiaries are poised for the next era of growth with continued dedication to providing maximum benefit to our shareholders. JOB SUMMARYUnder the supervision of the Accounts Payable Manager, the Accounts Payable Clerk III performs advanced accounts payable functions, supports accurate and timely financial reporting, and serves as a professional representative of the Company by demonstrating courtesy, tact, sound judgment, and discretion in all interactions. ESSENTIAL DUTIESEnsures the integrity of the Accounts Payable sub-ledger and timely payment of all invoices.Works closely with business unit managers to ensure invoices are accurately coded, supported by appropriate documentation, and approved before payment; provides responsive customer service to internal and external stakeholders.Ensures vendor payments are processed accurately and on time in accordance with agreed payment terms, Company policies, and applicable internal controls.Reviews and verifies employee expense reports for completeness, accuracy, appropriate documentation, and policy compliance, and facilitates timely reimbursement.Prepares and processes weekly payment registers and special payment requests.Coordinates with ASRC regarding pass-through charges and resolves related discrepancies.Coordinates with all departments to review, process, and reconcile monthly intercompany charges.Processes prepaid invoices and reconciles the related general ledger account.Reviews and processes cell phone invoices for all companies and updates account changes monthly.Supports new supplier and vendor setup by validating required documentation and maintaining accurate vendor records.Assists the Accounts Payable Manager with wire transfers, Central Treasury payments, payment research, and other duties as assigned.Contributes to the General Ledger team’s goal of timely and accurate financial reporting by supporting month-end close activities and promptly resolving accounts payable discrepancies.Reconciles vendor statements and accounts payable aging, researches discrepancies, and follows up on outstanding credits, invoices, and payment issues.Reviews transactions for duplicate invoices, unusual activity, and potential errors; maintains organized supporting documentation and assists with audit requests.Other duties will be assigned to this position as needs require.Comply with Company and customer policies and procedures.Support AES zero-incident safety culture and assume personal accountability and responsibility for safe work practices in all projects, activities, and operations. REQUIRED EXPERIENCE High school diploma or GED required.Valid Driver's License required.Working knowledge of the full accounts payable cycle, including invoice processing, approvals, payments, reconciliations, and month-end close support.Proficiency with Microsoft Excel, accounting systems, and other spreadsheet and office software.Proficiency with a ten-key calculator and computer keyboard.Ability to work independently, manage competing priorities, meet deadlines, and provide effective service to internal and external customers.Strong analytical, research, and problem-solving skills, with a high degree of accuracy and attention to detail.Ability to communicate effectively in both written and verbal form.Ability to work effectively in a team environment and handle confidential financial and vendor information with discretion. PREFFERED EXPERIENCEAt least two years of accounts payable or related accounting experience preferred. Click here to learn more about the Nutaaq program. TOTAL REWARDS ASRC Energy Services, LLC (AES) is proud to offer a competitive benefits package aligned with our core ASPIRE values. Our benefits are designed to attract and retain the best talent. Our total rewards program supports the health and well-being of employees and their families. What We Offer:Medical Insurance: We offer comprehensive medical plans through Federal Employee Health Benefits Plan (FEHB).Dental and Vision Insurance: We offer two comprehensive dental plans401K: 401K plan up to 4% match with immediate vesting after 2 pay periods.Employee Assistance Program (EAP): All employees and their household have access to our EAP program.Additional Supplemental Insurance: Voluntary Life Insurance, Short-Term and Long-Term Disability, Accidental Death & Dismemberment (AD&D), Pet Insurance, Legal Services, Identity Theft Protection, Hospital Indemnity, Accident Insurance, and Critical Illness Insurance.Professional Development: Tuition reimbursement opportunities and internal development through our ASPIRE Academy. To learn more about our full suite of benefits visit our benefits page. ABOUT AESWe’re proud to be named the Most Loved Workplace by Best Practices Institute in 2022, Best Company to Work for in Alaska by MSN Money, 24/7 Wall St. and Zippia for 2019 and the recipient of the prestigious ConocoPhillips 2019 and 2020 Supplier Recognition Award for Focus on Execution. Employing over 2,000 employees across our subsidiaries, AES is a service provider of choice in the energy industry. Our exceptional service quality and safety record sets us apart from our competitors. Our business purpose is to find solutions for a sustainable future, and we accomplish that by living our “ASPIRE” values, which stand for: Absolute Integrity: We do the right thing because it’s the right thing to doSafety: Safety is our foundation – we bring it everywhere we goPeople First: We take care of our people, and our people will take care of the business.Iñupiat Heritage: We believe in “one crew, one journey” and honor the values of our founders as we develop the future.Resilient Family: We encourage the right balance and cultivate strong relationships with our clients and colleagues.Exceptional Service Quality: We deliver excellence by focusing on client needs and continuously improving our performance. WHY YOU SHOULD WORK FOR USOur employees are our most important resource, so we seek collaboration across the organization, and value everyone’s contribution. Our employees are part of the solution for a sustainable future for the benefit of our shareholders, employees, families, and our communities. Are you looking for an exciting opportunity to work with a company like ours, and be a significant part of our business purpose? If so, keep reading. Start your career with AES and ASPIRE with us.PHYSICAL DEMANDSThe physical demands described herein are representative of those that must be met by an employee to successfully perform the essential functions of this position. A pre-hire post offer Functional Capacity Evaluation (FCE) will be conducted to determine an employee’s ability to safely perform to the job standard. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. If you need any assistance or reasonable accommodation to apply for this position, please contact the AES Human Resources Team at (907) 334-1688. WORK ENVIRONMENTA candidate must be able to meet the following non-exclusive requirements:Meet the AES Driving Records and Motor Vehicle Use Policy.Take and pass a pre-employment drug test which may include both UA and hair testing.Meet the physical requirements of this position including working in a remote location under arctic conditions.Required to take and pass a Fit-For-Duty ExamRequired to complete and successfully pass a background check.Must be able to obtain and maintain an access badge for the work location. The availability of this position is contingent upon the Company’s continued operational needs once training is completed. EQUAL EMPLOYMENT OPPORTUNITY POLICY STATEMENT AES and its subsidiaries are committed to diversity and inclusion in the workplace. We comply with the terms of Executive Order 11246, Section 503 of the Rehabilitation Act, and the Vietnam Era Veterans’ Readjustment Act (VEVRAA). All decisions pertaining to employment, upgrading, promotion, demotion, transfer, recruitment advertising, recruitment selection, layoff, terminations, training, compensation, benefits, and educational assistance will be executed without regard to race, color, sex, age, national origin, religion, marital status, pregnancy, childbirth or related medical conditions, parenthood, medical condition, disability, status as a protected veteran, sexual orientation, gender, gender identity, genetic information, or any other basis or characteristics prohibited by applicable law. For more information on equal opportunity please visit – • Workplace Discrimination is Illegal• Pay Transparency Nondiscrimination Provision If you need any assistance or a reasonable accommodation to apply for this position, please contact the AES Human Resources Team at (907) 334-1688.