Accounts Payable & Billing Specialist
Position Overview
This position reports to the Accounting Operations Manager and is responsible for billing and invoicing, accounts receivable, accounts payable, revenue reconciliation, and month-end close support. While this role sits within the Finance team, its impact extends across the business.
Core Responsibilities
Accounts Receivable - Apply cash receipts daily and maintain accurate supporting documentation; proactively follow up on outstanding remittances to ensure timely cash application.
Accounts Payable - Code all incoming invoices accurately and promptly, routing for internal approval as required. Maintain strong attention to detail while reviewing invoices and supporting appropriate financial controls. Apply appropriate use of prepaid accounts, collect W-9s from new vendors, and manage vendor setup in QuickBooks.
Customer Communications - Respond to customer inquiries in a timely and professional manner, including questions related to invoices, billing adjustments, and statements of account.
Employee Expense Reimbursements - Review employee travel and expense reimbursement submissions for accuracy, appropriate GL coding, and compliance with company policy.
Billing & Invoicing - Assist with the end-to-end billing process, including generating invoices, sending invoice communications, submitting invoices through client portals, and tracking successful delivery to ensure no invoices fall through the cracks.
Qualifications
Bachelor's degree in Accounting, Finance, Business, or a related field preferred
4-5 years of experience in bookkeeping, accounting operations, accounts receivable, accounts payable, or related finance functions
Strong QuickBooks experience
Advanced Excel / Google Sheets proficiency
Strong attention to detail and organizational skills
Strong written and verbal communication skills
Ability to manage multiple priorities and deadlines in a fast-paced environment
Experience working with CRM and business systems to support billing and customer account management
Pay
The Pay Range For This Role Is 65,000 - 75,000 USD per year(Remote)