Accounts Payable Associate II

About the role

Responsible for the accurate and timely processing and management of invoices and expense reports of Amerant Bank and its affiliates. Performs a variety of clerical and accounting duties related to accounts payable transactions.

Responsibilities

• Invoice processing:
  • Verify and code all invoices in the Accounts Payable (AP) subsystem.
  • Determine expense accounts and cost centers used for processing payments.
  • Reconcile invoices with Purchase Orders and/or receipts and existing contracts, as applicable.
  • Reconcile vendor statements.
  • Manually process invoices that fall outside of the AP subsystem workflow.
  • Setup and process recurring invoices in the AP subsystem.
  • Route invoices for submission and review and subsequent approval.
  • Ensure invoices are accurately processed prior to extraction for payment.
  • Ensure adherence to guidelines established in the AP Manual.
• Expense Reports:
  • Review, verify and process employee Expense Reports submitted in the AP Subsystem.
  • Review General Ledger (GL) accounts and cost centers used in allocations.
  • Verify reasonability of information.
  • Verify proper approvals following guidelines in the AP Manual.
  • Reconcile expense reports with Training Request forms submitted for reimbursement.
  • Ensure information on the expense reports adheres to guidelines established in the AP Manual.
  • Ensure receipts (or missing receipt declaration) and other pertinent documentation is attached to the expense reports and reconcile information to the requested amounts.
• Other Clerical and Miscellaneous:
  • Prepare manual Journal Entries with adequate supporting documentation.
  • Input journal entries.
  • Set up pre-paid expenses for monthly amortization in the Pre-paid module.
  • Assist with month-end closing activities related to AP.
  • Mail checks.
  • Provide outstanding customer service to vendors, external and internal customers.
  • Research all inquiries and correct all discrepancies.
  • Research and respond to reconciliation items.
  • Assist with Audit Requests.
  • Research, respond to and correct reconciliation items.

Requirements

• Minimum Work Experience: Three to five years in Accounts Payable with exposure to general accounting.
• Minimum Education and/or Certifications: Associate’s degree in accounting.

Skills

• Proficiency in AP / Accounting software.
• Proficiency in spreadsheet programs.
• Attention to detail and accuracy.
• Numerical and data entry skills for accurate inputting, reconciling and handling financial information.
• Outstanding organizational skills to manage accounts payable documentation and electronic filing effectively.
• Excellent communication skills (written and verbal) to interact effectively with vendors and internal customers.
• Confidentiality to handle sensitive information.
• Problem solving skills to research and resolve invoice and payment issues.
• Ability to work independently and as part of a team.
• Adaptability to changes in technology and business needs.