Accounts Payable (AP) Specialist

About the role

The Kennebunkport Resort Collection is seeking a detail-oriented, full-time Accounts Payable Specialist to join our Finance team. In this role, you will be responsible for processing and reconciling invoices, maintaining accurate accounts payable records, and assisting with month-end closing activities.

Responsibilities

• Perform day-to-day accounts payable transactions to ensure accurate and timely payment processing.
• This includes full cycle accounts payable, verify & post accounts payable into Software.Sorting/filing/distribution of incoming mail.
• Review and monitor vendor statements.
• Prepare weekly payment processing and check runs.
• Review and reconcile invoice discrepancies as well as obtain appropriate verification and approval of invoices.
• Timely responses to internal and external vendor inquiries.
• Assist with year-end 1099 forms.
• Assist with accounts receivable processes.
• Ensure that processing and reporting deadlines are consistently achieved.
• Perform special tasks as assigned by the Accounting Supervisor/Controller.
• Attend departmental meetings and training sessions as required.
• Willingness to work the necessary schedule to meet deadlines based on business needs and month end.

Requirements

• Ability to remain in a stationary position for up to 8 hours.
• Ability to use repetitive manual dexterity such as keyboard data entry for majority of shift.
• Ability to view a computer screen for majority of shift.
• Ability to communicate and exchange information effectively.
• Ability to read, write, understand, and speak English.
• Ability to complete satisfactory background check.

Key Skills & Experience

• Prior experience in Accounts Payable and understanding of basic principles of accounting.
• Strong organization and time management skills.
• High level of accuracy and detail orientation.
• Accounting experience with multiple entities.
• Proficient with computer applications and MS Office.
• Strong communication skills.
• Great Phone Etiquette.
• Experience with Acumatica accounting software a plus.
• Demonstrates strong communication, organizational, and problem-solving skills.
• Expresses sincere enthusiasm for the role and passion for accounting.
• Must know how to prioritize, delegate, and respond in a timely fashion.

Qualifications

• Ability to communicate and exchange information effectively.
• Ability to read, write, understand, and speak English.
• Ability to complete satisfactory background check.