Accounts Payable Analyst (Hybrid)

About the role

NOVA Engineering & Environmental is hiring an Accounts Payable Analyst for our Kennesaw, GA headquarters. This position offers a hybrid schedule and supports the Company’s accounting controls, vendor compliance, cash management, and overall financial integrity.

Responsibilities

• Independently review, analyze, and approve accounts payable entries for proper general ledger, department, project, and expense coding; required approvals; supporting documentation; invoice validity; and compliance with GAAP, internal controls, and Company policies.
• Exercise discretion and independent judgment to identify duplicate payments, coding inconsistencies, documentation deficiencies, vendor compliance issues, and other exceptions that may affect financial reporting, cost allocation, cash management, or vendor relationships.
• Review and analyze Corporate Credit Card transactions to determine business purpose, receipt validity, policy compliance, account coding accuracy, and appropriate treatment of exceptions; download bank transaction data and upload approved transactions into the ERP system.
• Investigate and resolve complex accounts payable, vendor, invoice, and Corporate Credit Card matters by evaluating available information, interpreting applicable policies and procedures, determining appropriate corrective action, and communicating recommendations to employees, vendors, field locations, and management.
• Maintain responsibility for the vendor master file, including evaluating new vendor setup requests, reviewing required tax and compliance documentation, determining whether vendor information is complete and appropriate for payment processing, and updating vendor master data in the ERP system.
• Obtain, review, and evaluate vendor documentation, including Forms W-9, subcontractor agreements, and Certificates of Insurance (COIs), to determine compliance with Company requirements and identify matters requiring follow-up, correction, or escalation.
• Monitor COI expirations and vendor compliance status on a monthly basis; coordinate with branch administrative assistants and field locations to obtain updated information and reduce business, payment, and project-related disruptions.
• Support month-end close activities related to accounts payable by analyzing outstanding liabilities, reviewing coding and accrual-related issues, identifying unusual or inconsistent transactions, and recommending adjustments or follow-up items to management.
• Recommend improvements to accounts payable processes, vendor compliance procedures, documentation standards, and internal controls to increase accuracy, efficiency, compliance, and consistency across the Company.
• Adhere to Company policies and procedures and comply with all applicable laws and regulations.
• Perform other duties as assigned.

Attributes, Skills, Competencies and Qualifications

• Bachelor’s degree in Accounting, Finance, Business Administration, or related field required; equivalent combination of advanced accounts payable, accounting, finance, or business operations experience may be considered.
• Minimum of 2+ years of full-cycle Accounts Payable experience with demonstrated knowledge of GAAP, internal controls, general ledger coding, vendor documentation, and accounting procedures required.
• Strong working knowledge of Excel, ERP systems, accounting systems, and general computer applications.
• High degree of accuracy, attention to detail, sound business judgment, and ability to manage confidential financial and vendor information.
• Ability to work independently, prioritize competing deadlines, resolve issues with limited supervision, and communicate effectively with vendors, employees, field locations, and management.
• Excellent customer service, problem-solving, and professional communication skills.
• Engineering industry experience preferred.
• Deltek/Vantagepoint experience preferred.
• Bank of America Works and/or other banking platform experience preferred.

Benefits & Perks

• Comprehensive group medical insurance, including health, dental and vision
• Opportunity for professional growth and advancement
• Certification reimbursement
• Paid time off
• Company-observed paid holidays
• Company paid life insurance for employee, spouse and children
• Company paid short term disability coverage
• Other supplemental benefit offerings including long-term disability, critical illness, accident and identity theft protection
• 401K retirement with company matching of 50% on the first 6% of employee contributions
• Wellness program with incentives
• Employee Assistance Program

About NOVA

NOVA Engineering & Environmental was established in 1996 to provide Environmental Consulting, Geotechnical Engineering, and Construction Materials Testing and Inspection services to the design and construction community, largely in the southeastern United States. Since then, NOVA has expanded to include additional service lines such as Facilities and Building Envelope, Forensics, Municipal, and more. NOVA is dedicated to providing a wide variety of projects and services with an emphasis on collaboration and safety. The firm currently employs 650+ personnel in 20 offices serving clients throughout the southeastern United States and beyond. NOVA is committed to promoting its best internal resources and recruiting a diverse culture of valued and exceptional talent. Equal Opportunity Employer.