Accounts Payable Analyst

Pay

Salary range: $49,400 – $56,200 per year.

Responsibilities

• Performs a variety of complex accounts payable duties in accordance with standard procedures.
• Handles inquiries concerning payment processing and/or payment issues.
• Audits purchase vouchers, travel vouchers, credits, purchase order encumbrances, and/or Procurement Card (P-Card)/Travel Card transactions in accordance with university and State of Texas rules and regulations; approves or rejects vouchers through electronic workflow.
• Maintains accounting records for university operations by auditing vouchers, expense reports, P-card transactions, and supporting documents including but not limited to itineraries, invoices, receipts, contracts, job offer letters, 1074 reports, and other financial transaction documents.
• Handles and/or assists system setups such as hierarchy, credit card information, user profile, and workflow approval.
• Ensures all system-related transactions comply with Federal law, IRS regulations, Texas Statutes, Texas Administrative Code, State Comptroller requirements, University policies, and all other applicable regulations.
• Partners with the University community and vendors to resolve issues and facilitate necessary payment processes.
• Assists College/Division Administrators and other university staff to address accounting activity questions, resolve issues, and facilitate necessary payment processes.
• Processes vouchers for centrally billed invoices and university contracted vendors.
• Assists with university P/T card administration by issuing cards, monitoring, auditing, and applying necessary sanctions in accordance with University policy.
• Advises manager on accounting and auditing issues and may coordinate office activities in the Manager's absence.
• Prepares journal entries to reallocate or correct errors, prepares cash receipts for cash received through Electronic Funds Transfer (EFT), and reviews expense transfers to/from both local and state funds.
• Conducts contract compliance review associated with vouchers to ensure adherence to terms and conditions and agreement and disbursements.
• Prepares ad-hoc reports to identify discrepancies between internal and external systems and takes action to make necessary corrections as needed.
• Provides training and guidance associated with any internal/external software and/or cloud systems utilized for the payment process.
• Assists with the university system-wide 1099 processes and updates.
• Performs other job-related duties as assigned.

Qualifications

• Education: Requires a thorough understanding of both theoretical and practical aspects of an analytical, technical, or professional discipline; or basic knowledge of more than one professional discipline. Knowledge normally obtained through a formal, directly job-related 4-year degree from a college or university, or an equivalent in-depth specialized training program directly related to the work performed.
• Experience: Minimum of one (1) year of directly job-related experience.
• PeopleSoft experience preferred.
• The department will accept education in lieu of experience, and experience in lieu of education.